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Disposition of Surplus Property Policy 215.07

Disposition of Surplus Property Policy 215.07
Johnson County Community College
Series: 200 Administrative Services
Section: Facilities and Property

Cross-Reference: Disposition of Surplus Property Operating Procedure 215.08

Applicability: This Policy applies to all Johnson County Community College (“JCCC” or “the College”) Surplus Property, as defined in this Policy.

Purpose: The purpose of this Policy is to govern the disposal of Surplus Property, as defined in this Policy.

Definitions:

“Surplus Property” means College assets and inventory such as equipment, furniture, supplies or other personal property of the College that are obsolete, damaged, worn out or no longer needed by any College department.

Statement:

The Executive Vice President Finance and Administration (“EVP”) or designee shall be authorized to dispose of Surplus Property. Prior to designating property as Surplus Property, reasonable efforts shall be made to redistribute the property for use within the College. Disposition of Surplus Property should focus on stewardship of public property, support the mission of the College, promote sustainability, fairness and transparency, and be conducted in compliance with all applicable laws and regulations. 

Surplus Property may be disposed of in any of the following manners:

  1. Trade-in;
  2. Advertised public sale (by fixed price, negotiated price, sealed bid or public auction);
  3. Donation to educational institutions or non-profit organizations;
  4. Recycling or salvage; and
  5. Trash

In determining the method of disposal, the EVP or designee shall use best efforts to maximize the value and benefit to the College considering all circumstances, including anticipated proceeds as well as costs associated with each method of disposition. Disposing of items in the trash shall be the method of last resort, after all other avenues have been exhausted.

If the sale value of a piece or lot of Surplus Property exceeds $50,000, the President or designee shall report the sale to the Board Management Committee.

For clarification purposes, Surplus Property does not include real property.  Disposition of College real property shall be effective only when authorized by an affirmative vote of at least two-thirds of all members of the Board of Trustees.

Date of Adoption: 07/06/1982
Revised: 07/07/1994, 07/11/2007, 08/02/2007, 09/18/2008, 01/27/2011, 11/21/2013, 06/20/2019, 07/15/2021