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Schedule of Program Review

Who Participates in Academic Program Review?

All credit academic programs and instructional support units that offer any of the following are included in the processes of program review, planning and development:

  • Courses or sequence of courses designed to prepare students for employment in a specific field leading to an Associate of Applied Science Degree (AAS) or academic Certificate at JCCC;
  • Courses or sequence of courses designed to fulfill general education degree requirements at JCCC leading to an Associate of Arts; Associate of Science; or Associate of General Studies;
  • Courses or sequence of courses designed to support the JCCC career and technical education curriculum;
  • Courses or sequence of courses designed to support broad goals related to JCCC's mission (examples include: Adult Basic Education; ESL; Remedial/Developmental Education);
  • Courses or sequence of courses designed to fulfill transfer degree requirements at partnering colleges and universities;
  • Instructional activities that directly support students and the delivery of instruction but not expressly teaching activities (Examples include: Model UN, Debate);
  • Non-instructional activities that directly support students and the delivery of instruction. (Examples include: Learning & Tutoring Centers; Library; Educational Technology Center; Distance Learning).

Three-year Cycle

The Comprehensive Academic Program Review is completed by programs every three years. During the intervening years, on an annual basis, programs will complete an abbreviated version of this process with the focus on student success and program innovation.  This annual process is called the Annual Planning and Development process. To determine is you are in the annual or comprehensive cycle, contact the dean of the division or the Office of Assessment, Evaluation and Institutional Outcomes.

Deadlines within the Academic Year

August/September

Program Faculty:

  • Attend training on Comprehensive Program Review and/or Annual Planning and Development
  • Receive updated data from IR
  • Review and Discuss the Summative Assessments of the previous year’s process with the Dean
  • Review requirements for completion of the Xitracs sections and request additional data as needed to complete
  • Determine work teams and/or strategies and deadlines to complete the Program Review, Planning and Development processes

September/October

Program Faculty

  • Continue review, discussions and work on completing required sections.
  • As applicable, complete the Curriculum and/or Program Inventory Management (CIM/PIM) through the "Dean’s step" approval for new, modified or deactivated curriculum. Deadline for this step is October 1. Email the Curriculum Office for assistance.

Program Faculty/Division Dean/VPAA:

  • Maintain open and frequent discussion, as needed.

October/November

Program Faculty:

  • Continue work and provide opportunities for program faculty review and refinement of Program Planning or Review drafts within Strategic Planning Online software.
  • Maintain open and frequent discussion with the Dean, PRC, PRC Division Representative and/or Vice President of Academic Affairs, as needed.

Program Faculty/Division Dean/VPAA:

  • Maintain open and frequent discussion, as needed.

December/January

Dean:

  • Draft prioritized Division initiatives and budget proposals for next FY.
  • Update program on Division prioritized initiatives and budget proposals for next FY.

IDC/VPAA:

  • Review, clarify and refine preliminary division program planning and development proposals.
  • Draft and refine prioritized Branch initiatives and budget proposals for next FY.

January-May

Program Faculty:

  • Begin implementation of goals and action plans and/or plan for implementation of action plans in the next cycle.
  • Receive feedback from Program Review Committee (Comprehensive Program Review cohort).

PRC:

  • Review Comprehensive Program Review submissions and provide feedback to respective programs of the comprehensive cohort (January-March).

Dean and VPAA:

  • Support academic program refinement of program goals and action planning and implementation.
  • Maintain open and frequent discussion, as needed.

June/July

Dean:

  • Fully review Comprehensive Program Review and Annual Planning and Development submissions from the previous AY and pending budget status for next FY.
  • Complete a summative assessment report, including vitality assessment and any comments, clarifying questions, suggestions and/or expectations. This may include consideration for referral to the PRC and/or PRC division representatives to assist

IDC/VPAA:

  • Review respective program summative assessment reports and recommend any additional comments, clarifying questions, suggestions and/or expectations.

Office of Assessment, Evaluation and Institutional Outcomes:

  • Place summative Program Review, Planning and Development reports on the College website.