Student Attendance Operating Procedure 314.01
Series: 300 Students
Section: Academic Policies
Cross-Reference: Student Attendance Policy 314.01
The following Procedures are established in accordance with the Student Attendance Policy 314.01, and are provided to describe the College’s processes to support that Policy.
II. Attendance Expectations and Excessive Absences
Educational research demonstrates that students who regularly attend and participate in all scheduled classes are more likely to succeed in college. Therefore, punctual and regular attendance and participation in all scheduled classes, for the duration of the class, is regarded as integral to all courses and is expected of all JCCC students. Each JCCC faculty member will include in his or her course syllabus the attendance guidelines that are applicable to that course, and students will be responsible for knowing and adhering to these guidelines. Students are expected to regularly attend classes in accordance with the attendance standards implemented by JCCC faculty.
If the student must miss a class at any time during the semester, it is the student’s responsibility to obtain class materials missed due to absence.
Absences that exceed the expectations a faculty member establishes in the attendance guidelines of the course syllabus are considered excessive absences. Excessive absences may result in reduction of grade, drop for non-attendance, an Excessive Absence Alert or faculty-initiated withdrawal of the student from a course pursuant to the Procedures set forth below.
A. Administrative Drop for Non-Attendance
By the end of the second week of the semester (or the prorated equivalent for courses less than 16 weeks in length as shown below), students who have not attended at least one session of a course in which they are enrolled will be administratively dropped from that course with no reimbursement or forgiveness of tuition and fees.
- 9-16 week courses - must attend at least once in first 2 weeks of class
- 8 week courses - must attend at least once in first week of class
- 4-7 week courses - must attend at least once in first 2 days of class
- less than 4 week courses - must attend the first day of class
Students enrolled in distance learning (i.e. online) courses will be administratively dropped, with no reimbursement or forgiveness of tuition and fees, if they do not fulfill the initial attendance/participation requirements by the second week of the semester (or the prorated equivalent for courses less than 16 weeks as shown above) as established by the faculty member in the course syllabus.
B. Student-Initiated Withdrawal for Excessive Course Absence
It is the responsibility of the student to regularly attend and participate in all scheduled classes. In the case where the student has exceeded the absences stated in the attendance guidelines of the course syllabus, the student may self-withdraw from that course. If the student fails to self-withdraw by the withdrawal deadline (“drop deadline”) published with the instructions for Dropping Credit Classes on the College website, the student’s grade will be determined in accordance with the grading terms stated in the course syllabus.
C. Faculty-Initiated Withdrawal for Excessive Course Absence
Following the Administrative Drop for Non-Attendance period of each semester (see Section II(A) above), a faculty member may choose to withdraw a student whose absences have exceeded the attendance guidelines stated in the course syllabus. There is no reimbursement or forgiveness of tuition and fees for a faculty-initiated withdrawal. Students should not assume that a faculty member will initiate this optional process, and it remains the ultimate responsibility of the student to withdraw and accept all financial and academic consequences as a result of the withdrawal.
A faculty member may choose to initiate the Withdrawal for Excessive Course Absence action if, as specified in the course syllabus, the minimum course objectives cannot be met due to the student’s excessive absences or lack of contact in online courses. A faculty member should establish in the course syllabus what is considered to be excessive absence or lack of contact. Faculty initiated withdrawal may be taken after the faculty member has notified the student through the Excessive Absence Alert procedure that excessive absence has potentially placed the student in academic jeopardy. The withdrawal will be recorded in the student’s record in accordance with the published drop deadlines and the Grading System Policy. The student may also be withdrawn from other scheduled courses if the withdrawn course is a required course. The last date each semester for a faculty-initiated withdrawal shall be the same last date allowed for a student-initiated withdrawal.
A student may file a complaint about a faculty-initiated withdrawal using the process outlined in the Student Complaints Policy.
III. Excessive Absence Alert
The Excessive Absence Alert is intended to serve as advance notice to a student of a faculty member’s intent to withdraw the student from a course for excessive absence. A faculty member who opts to pursue the faculty-initiated withdrawal process will provide the Excessive Absence Alert to the student in a timely manner so there is reasonable opportunity to resolve the attendance issue before proceeding with the faculty-initiated withdrawal.
The Excessive Absence Alert shall consist of a written notice from the faculty member to the student advising the student that the student’s excessive absence has placed the student in academic jeopardy. The notice shall further state that the student may be withdrawn from the class as per course syllabus guidelines if satisfactory arrangements for the student’s regular class attendance cannot be made with the faculty member. Such written notice shall be provided to the student via e-mail to the student’s College-provided e-mail account and shall constitute adequate notice to the student. Students are responsible for monitoring their College-provided e-mail accounts.
IV. Authorized Absence Provisions
Students who are absent as a result of jury duty, subpoena, a religious observance requiring accommodation, required military duty, or activities where they are required to represent the College must give at least a one-week advance written notice of the upcoming absence to the faculty member. Students shall be accorded the opportunity to independently complete course work or work of equal value for the authorized day(s) of absence, and/or to take a scheduled exam at an alternate time determined by the faculty member. Failure to provide the one-week advance written notice of the authorized absence may result in loss of the opportunity.
For all other absences, authorization of the absence is within the discretion of the individual faculty member.
V. Consequences of Excessive Absences
Administrative Drop for Non-Attendance, Student-Initiated Withdrawal, or Faculty-Initiated Withdrawal from a course may negatively impact a student in areas including, but not limited to, current or future financial aid, athletics eligibility, international student visa status and enrollment in other courses. Students receiving benefits from a governmental agency must follow any policy or procedures as stipulated by the specific agency.
The vice president of Student Success & Engagement will be responsible for interpreting the Student Attendance Policy and these Procedures.
Signature on File in Policy Office
Revised: 05/24/2011, 02/18/2016