Disposition of Surplus Property Operating Procedure 215.08

Johnson County Community College
Series: 200 Administrative Services
Section: Facilities and Property

Cross-Reference: Disposition of Surplus Property Policy 215.07

Purpose: This Operating Procedure establishes the process for identifying and disposing of the College’s Surplus Property and shall be administered and interpreted by the Executive Vice President of Finance and Administrative Services and JCCC’s Business Services department. Any employee of the College seeking to redistribute or dispose of College property shall first contact the JCCC Warehouse.

Definitions:

“Surplus Property” – Personal property (non-real estate) owned by the College shall be deemed surplus when it is obsolete, damaged, worn out or no longer needed for use by the College.

I. Internal Redistribution of Property:

The College will exhaust all reasonable uses of the property internally prior to declaring it as Surplus Property and disposing of it. In order to facilitate internal redistribution of property, the College maintains a Reusable Office Supply Exchange (ROSE) store for internal redistribution of office supplies. Additionally, the College Warehouse maintains a list of other property (typically furniture and equipment) that is available for reuse internally. An item placed on this internal redistribution list by the Warehouse shall remain there until claimed or for a minimum of 40 days, whichever is less.

II. Identifying Surplus Property:

After 40 days unclaimed, property posted on the internal redistribution list by the Warehouse may be deemed Surplus Property and is subject to disposal.
Items that are deemed irreparably damaged, obsolete or otherwise not appropriate for internal redistribution may be disposed of by the Warehouse without being posted on the internal redistribution list. Such items shall be approved for immediate disposal by a vice president over JCCC Business Services.

III. Disposition of Surplus Property:

JCCC Business Services shall establish and maintain guidelines to determine the appropriate method(s) of disposal for Surplus Property.
The method(s) of disposal for a particular item shall be determined in a manner that maximizes net benefit to the College. The appropriate method(s) of disposal will vary by item and depend on the circumstances including value of item (both monetary and non-monetary), nature and extent of demand for the item, usefulness, recyclability of materials and cost of storage.

Surplus Property should be disposed of by the College within one year of reaching surplus status.

IV. Hazardous Materials: Hazardous and other special materials and equipment may be restricted as to disposition method and source. Campus Services is responsible for storage and disposition of hazardous materials.

V. Exceptions: Exceptions to this Operating Procedure must be approved by a vice president over JCCC Business Services.

Signature on File in Policy Office
President


Date of Adoption: 01/13/2016
Revised: