Disposition of Surplus Property Policy 215.07
Series: 200 Administrative Services
Section: Facilities and Property
Cross-Reference: Disposition of Personal Property Operating Procedure 215.08
Disposition of Personal Property: When equipment, furniture, supplies or other personal property of the College is no longer needed by any department of the College, the property shall be deemed “surplus property,” and the President or his/her designee shall be authorized to dispose of the property. Prior to designating property as surplus, reasonable efforts shall be made to redistribute the property for use within the College. Disposition of surplus property should focus on stewardship of public property, support the mission of the College, promote sustainability, fairness and transparency, and be conducted in compliance with all applicable laws and regulations.
Once a determination is made that a piece of personal property is surplus, it may be disposed of in any of the following manners:
- Advertised public sale (by fixed price, negotiated price, sealed bid or public auction);
- Donation to a non-profit organization (with a preference given to organizations with educational missions);
- Recycling or salvage; and
In determining the method of disposal, the President or his/her designee shall use best efforts to maximize the value and benefit to the College considering all circumstances, including anticipated proceeds as well as costs associated with each method of disposition.
If the estimated sale value of the surplus personal property exceeds $25,000, the President or his/her designee shall report same to the Board Management Committee.
Disposition of Real Property: The disposition by sale, conveyance, or long-term lease of any real property owned by the College shall be effective only when authorized by an affirmative vote of at least two-thirds of all members of the Board of Trustees.
Revised: 07/07/1994, 07/11/2007, 08/02/2007, 09/18/2008, 01/27/2011, 11/21/2013