Skip to main content

Student Records Retention and Disposal Policy 317.00

Student Records Retention and Disposal Policy 317.00
Johnson County Community College
Series: 300 Students
Section: Student Records

Applicability: This Policy applies to student records maintained by Johnson County Community College (“JCCC” or the “College”).

Purpose: The purpose of this Policy is to set out responsibilities associated with retaining and disposing of student records.

Statement:

The Office of the Dean of Enrollment and Student Services oversees the retention and disposal of all student-related records. The Workforce Development and Continuing Education Operations Division oversees the retention and disposal of student records for non-credit courses. Each respective office is responsible for:

  1. Ensuring that the student-related records are collected, stored and released in accordance with applicable state and federal laws;
  2. Monitoring systems that contain students’ personally identifiable information, as defined in the Family Educational Rights and Privacy Act (“FERPA”), to protect each individual's right to privacy, to ensure that all collected information is used only for the purposes for which it was intended or as allowed by law, and to provide reasonable safeguards to protect student record privacy; and
  3. Maintaining a Student Records Retention and Disposal Schedule to align with the recommendations of the American Association of Collegiate Registrars and Admissions Officers (“AACRAO”).
Date of Adoption:
Revised: 05/08/2014, 06/12/2025