Student Records Retention and Disposal Policy 317.00

JCCC NOTICE - March 25 : In response to the stay-at-home order issued by the Johnson County government, JCCC has modified its operations and moved all coursework online for the remainder of the spring semester. All in-person events are cancelled; student resources are available online. For updates related to COVID-19, visit jccc.edu/covid19 MORE

March 25, 2020 - 3:15 p.m.

While access to the JCCC campus is closed, coursework will continue. All current JCCC spring 2020 classes will finish the semester online; all class work resumes Monday, March 30. All student support resources have moved online as well; check the student resources page for details.

Classes that include hands-on and lab work that cannot be completed online will complete that work on campus beginning June 1, provided JCCC is cleared to reopen general access to campus. Students will complete hands-on spring 2020 course objectives from June 1 – June 26.
Faculty members in classes with hands-on components will notify students if their course requires work that would be completed in June.
Students should verify with their instructors that they understand the plans for their respective classes.
Last day to drop for spring 2020 full-term courses has been moved to May 1 from April 15.
Pass/Fail option policy for spring 2020 has been modified to allow students to take more than one course as Pass/Fail. The process must be completed by Thursday, April 30, and requires students complete an online meeting with a JCCC Counselor to determine if this is the best option.

Additional enrollment services information is available on the student resources page.

Students should log into Canvas for specific instructions for each course they're enrolled in (see Online Learning).

Reminder: If you develop symptoms (fever, cough, shortness of breath), please contact JCDHE at 913-477-8343.

Find more information and resources at jccc.edu/covid19

Johnson County Community College
Series: 300 Students
Section: Student Records

The Office of the Dean of Student Services/Success (“Dean’s Office”) oversees the retention and disposal of all student-related records. The Dean’s Office is responsible for:

i) ensuring that the student-related records are collected, stored and released in accordance with applicable state and federal laws;

ii) monitoring all systems which contain students’ personally identifiable information, as defined in the Family Educational Rights and Privacy Act (FERPA), in order to protect each individual's right to privacy, to ensure that all collected information is used only for the purpose for which it was intended and to provide reasonable safeguards to protect student record privacy; and

iii) maintaining a Student Records Retention and Disposal Schedule to align with the recommendations of the American Association of Collegiate Registrars and Admissions Officers (AACRAO).

Date of Adoption:
Revised: 05/08/2014

Student Records Retention and Disposal Policy 317.00

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