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Grading System Policy 314.04

Grading System Policy 314.04
Johnson County Community College
Series: 300 Students
Section: Academic Policies
Applicability: This Policy applies to all Johnson County Community College (“JCCC” or the “College”) students enrolled in credit courses.

Purpose: The purpose of this Policy is to define the College’s grading system.

Statement:

1. Grade Definitions

The College utilizes the following grades to indicate the level of student achievement of the educational objectives of a course:

Grade Definition of Grade
A Outstanding achievement of objectives
B Highly satisfactory achievement of objectives
C Adequate achievement of objectives
D Passing, marginal achievement of objectives
P Passing (credit earned, but not calculated into student's grade point average (GPA))
F No credit, unsatisfactory achievement
X Audit
W Withdrawal without academic assessment
I Incomplete. Incomplete grades that are not converted to a final grade by the deadline established by the faculty member will be changed to an “F”. This deadline can be no later than the grade change deadline in the next regular (fall or spring) semester.
R Repeated course (no longer used)

 
2. Pass/Fail Grading Option

For some courses, students may choose a pass/fail grading option. Only one course per semester may be graded in this manner and a JCCC academic counselor’s written approval is required before the student is allowed this option. The deadlines for submitting a pass/fail request each semester are determined by the Registrar and listed on JCCC’s website.

Once the pass/fail grade form has been completed and approved, the student may not change back to the regular grading system for the course. Appeals to this pass/fail policy must be submitted, in writing, to the Registrar.

The grades utilized under this option are:

Grade Definition of Grade
P Passing, credit earned (not calculated into GPA)
F Unsatisfactory achievement, no credit (but it is calculated into GPA)
W Withdrawal without academic assessment 

3. Repeating a Course

When a student repeats a course, the most recent grade earned will be used in computing the cumulative GPA. Prior to spring of 1995, when a student repeated a course, the earlier grade was replaced with an “R” on the student’s transcript. Use of the “R” grade was discontinued thereafter. Now, the original grade remains on the transcript with a special “E” indicator, indicating that the grade is excluded from the cumulative GPA. The most recent grade will have an “I” indicator, indicating that the grade is included in the cumulative GPA. A “W” grade will not be treated as a repeat, changed, or removed from the transcript. Advanced Standing Credit obtained after a student receives a grade in a course will not be treated as a repeat of the course, and the original grade will not be excluded from the cumulative GPA.

4. Grade Points

Grade points are assigned to grades as follows:

Grade Grade Points Per Semester Hour
A 4
B 3
C 2
D 1
F 0
X Excluded
W Excluded
I Excluded
R Excluded
P Excluded

 
Courses with grades of Pass (P), Withdrawn (W), Incomplete (I), Audit (X), or Repeated Course (R) will not be counted in calculating GPA. Courses with grades of “F” will be counted when calculating GPAs. GPAs are figured to the nearest hundredth.

5. Late Withdrawal and Grade Change Appeals

Late withdrawal appeals must be submitted on the Appeal Form to the Director of Enrollment Services within two years of the student’s initial enrollment in the course, unless good cause is shown for the delay. Grade change appeals must be submitted on the Grade Review Petition Form to the appropriate JCCC administrator within 45 calendar days of the College’s release of the final course grade to the student in accordance with the Student Grade Review and Appeal Policy 314.08.

Date of Adoption:
Revised: 01/27/1992, 05/26/1993, 06/16/1994, 08/22/1995, 04/16/1998, 02/15/2001, 11/15/2001, 02/16/2012, 04/17/2014, 02/21/2019, 11/20/2025