Whistleblower Policy 424.08
Series: 400 Personnel
Section: Employee Complaints and Discipline
The purpose of this policy is to provide an avenue for any college employee or member of the college community to make a good-faith report (whistleblower complaint) of suspected wrongful conduct, violations of the law or serious infraction of the rules, regulations or policies of the College. This policy establishes the appropriate reporting mechanism to be used for notification of known or suspected wrongful conduct and provides for protection from retaliation for making a good-faith report under this policy.
College employees must comply with applicable state and federal law, as well as College Policy. Employees or students cannot be compelled by a college supervisor or a college official to violate a law or College Policy. Individuals who have knowledge of specific acts which they reasonably believe violate the law or College Policy may report those acts through the college-provided JCCC Ethics Report Line.
Reports may be made anonymously through the JCCC Ethics Report Line. Reports and investigations will be kept confidential to the extent possible under law and consistent with the need to conduct an adequate investigation and take corrective action. The JCCC Ethics Report Line administrator shall make certain that matters alleged in the report are promptly and thoroughly investigated to the extent possible based on the information submitted by the reporter. Results of the investigation shall be reported to the appropriate college administrator(s) if corrective action is recommended. Any corrective action taken shall be in accordance with appropriate college policies.
In lieu of submitting a report through the JCCC Ethics Report Line, an individual may file a written complaint with the Vice President, Human Resources and Organizational Development or with the Director of Internal Audit Services. Upon receipt of said report, the Vice President or Director shall enter the report into the JCCC Ethics Report Line for review and investigation as described immediately above.
Examples of Suspected Wrongful Conduct
The following examples are provided to illustrate potential categories of wrongful conduct covered by this policy. Such examples include, but are not limited to:
- Theft, fraud or similar inappropriate use of JCCC college or Foundation resources and assets, federal financial aid funds, grant funds, scholarships
- Falsification of contracts, reports or records
- Improper supplier, vendor or contractor activity
- Intentional misreporting of financial transactions
- Malicious use of college technology resource
Johnson County Community College is committed to providing an environment of integrity that encourages the disclosure to the college of violations of state and federal law or College Policy while protecting from reprisal individuals who make a good-faith disclosure of such suspected wrongful conduct occurring at the college.
No employee shall take retaliatory action against an individual for reporting, or causing to be reported, suspected wrongful conduct, or for assisting in an authorized investigation of alleged wrongful conduct. Retaliation, if confirmed, will result in disciplinary action in accordance with appropriate college policies.
Retaliation includes taking action which may have a material impact on the terms or conditions of employment or education with the college including, but not limited to, increasing discipline or assignment, demotion, changes in pay or hours, lowering grades, significant changes in job duties or responsibilities, if such conduct is taken because of the individual's filing of a whistleblower complaint, whether or not such complaint is determined to be valid.
Individuals who believe they have been subjected to retaliation in violation of this policy should file a written complaint with the Vice President, Human Resources and Organizational Development or the Director of Internal Audit Services, or file a report through the JCCC Ethics Report Line.
Exclusions or Special Circumstances - False or Malicious Conduct
It shall be considered a violation of college policy for any individual to knowingly file a false or malicious whistleblower complaint or complaint of whistleblower retaliation. It shall also be considered a violation of college policy for an employee to knowingly make false accusations or provide false information during a whistleblower complaint investigation. An employee who is determined to have knowingly participated in such false or malicious conduct may be subject to disciplinary action up to and including termination.