Committees Policy 111.03
Series: 100 Board of Trustees
Section: Organization of the Board
In order to institute planning in an ongoing way at the board level and to facilitate the effective accomplishment of its business, the board will utilize both standing and ad hoc committees. The committee system is not intended to supersede the primary responsibilities and leadership roles of the president and administrative staff. Trustees and staff should communicate as major new policies and plans evolve.
1. Ad hoc committees
The board may establish such special or ad hoc committees as it deems appropriate. A nominating committee for the purpose of nominating board members to serve as officers, committee chairs, and committee members shall be appointed on a temporary basis each year by the chair, subject to the approval of the board.
2. Standing committees
The board establishes the following standing committees to meet regularly at standing dates and times to be established by the committees.
a. Learning Quality
The Learning Quality committee will oversee and make recommendations to the board that insure learning comes first at JCCC. Responsibilities of the committee will include strategic initiatives for the learning engagement process, learning outcomes, faculty and student development, and workforce education. The committee will hear reports and review the status of AQIP initiatives and Kansas Board of Regents Performance Indicators that relate to curriculum, academic quality, achievement of academic outcomes, and that promote student learning.
The Management committee will oversee and make recommendations to the board in the areas of finance, facilities, information services, and the JCCC Foundation. The committee will oversee long-range financial planning strategies, recommend budget guidelines to the board, and develop alternatives for financing major college purchases and capital improvements. The Management committee will oversee facilities planning, major renovations and new facilities development. The committee will be responsible for recommendations to the board in the area of technology planning, funding and policy. The committee will oversee and monitor the strategic direction of the Foundation to ensure alignment with the college's strategic objectives.
c. Human Resources
The Human Resources Committee will make recommendations to the board on policies involving general personnel matters including compensation, benefits, grievance and employee relations, training and development, cultural proficiency/diversity, succession planning initiatives, and other issues of concern to college employees. This committee will receive and discuss updates on operational and organizational structure, but will not consider personnel issues specific to a particular employee.
This committee will oversee the internal and external audit functions of the college. The committee will have oversight of and receive reports from JCCC’s Internal Auditing, Enterprise Risk Management, and Emergency Preparedness functions. The committee will review reports and other information arising from the college’s confidential reporting line. The committee will have ownership and oversight of the relationship with the external, independent auditors. The committee will accept the annual audited financial statements of the independent auditor and recommend acceptance of the audited financial statements to the Board of Trustees.
3. Committee Chairs and Members
The board committees shall consist of two board members, one of whom is to act as chair, and an administrator appointed by the college president. The membership of board committees may be expanded to include other staff, faculty and/or students at the discretion of the board committee chair and president.
4. Working Agendas
Each committee shall have a working agenda which is approved annually by the board and subject to change as determined necessary by the committee. Items that committees have under consideration shall be added to their respective working agendas in number order, using the following abbreviations:
- Learning Quality: LQ
- Management: MA
- Human Resources: HR
- Audit: AU
When a committee has completed work on an agenda item, that item will be deleted from the working agenda.
Revised: 01/28/1993, 05/26/1993, 08/10/1995, 09/15/2005, 09/21/2006, 01/18/2007, 09/18/2008, 11/18/2010, 08/16/2012