Officers Policy 111.02

Johnson County Community College
Series: 100 Board of Trustees
Section: Organization of the Board/Officers

The officers of the board are: chair, vice chair, treasurer, and secretary. Pursuant to K.S.A. 71-201, the board shall select its own officers as it may deem desirable, from among its own membership. The secretary may be the chief administrative officer of the college. Each office shall be filled by majority vote of the board at the regular July meeting for a term of one year or until a successor is elected to such position.

A nominating committee, appointed pursuant to College Policy 111.03(1)-Ad hoc Committees, shall recommend such officers, subject to the approval of the board. To promote varied representation, no trustee may be nominated for, or serve in, the same office for more than two consecutive years at a time. A trustee completing a second consecutive term in an office of the board shall not be eligible for re-election to that office for a minimum period of twelve (12) calendar months.

Duties of Officers

1. Chair

  • Presides at meetings of the Board of Trustees
  • Calls special meetings as required
  • Acts as spokesperson for the board in communication to the public
  • Approves trustees travel requests
  • Signs Travel Authorization and Expense Reimbursement forms for other trustees and Travel Authorization and Expense Reimbursement and Report of Absence forms for the college president.
  • Performs other duties as may be prescribed by law or from time to time assigned by the trustees.

2. Vice Chair

  • Acts as temporary chair in the absence of the chair or at his/her request
  • Acts as parliamentarian for board meetings
  • Signs Travel Authorization and Expense Reimbursement forms for chairman of the board.
  • Performs other duties as may be prescribed by law or from time to time assigned by the Board of Trustees

3. Treasurer

  • Receives and arranges for custody of all public funds
  • Reviews reports regarding the status of all funds and informs the board of the fiscal condition of the college
  • Signs legal documents as prescribed by law
  • Performs other duties as may be prescribed by law or from time to time assigned by the Board of Trustees

4. Secretary

  • Prepares and distributes agendas for all meetings of the board
  • Notifies members of the board of the dates and times of all meetings of the board
  • Provides for a record of the minutes of all meetings and transmits a copy to each member
  • Provides for the custody of all records, proceedings and documents of the board
  • Performs other duties as may be prescribed by law or from time to time assigned by the Board of Trustees.

Date of Adoption:
Revised: 06/17/1993, 11/06/1997, 05/21/2009, 07/16/2009