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To establish and maintain eligibility for federal financial aid at JCCC, you must meet satisfactory academic progress (SAP) standards.

Federal regulations require that a student make satisfactory academic progress toward an eligible degree, certificate or transfer program leading to a bachelor’s degree.

To check your current SAP status online; log into MyJCCC and select the "My Financial Aid" tab. Select the "Satisfactory Academic Progress” link.

Satisfactory Academic Progress Standards

To establish and maintain eligibility for federal financial aid at JCCC, the student must meet satisfactory academic progress (SAP) standards. Federal regulations require that a student make satisfactory academic progress toward an eligible degree, certificate, or transfer program leading to a bachelor’s degree. To comply with this regulation, the following SAP standards have been established. 

SAP evaluation will occur prior to being awarded and at the end of each enrolled semester, including summer. Evaluation is based on primary major and cumulative JCCC and transfer credit coursework as appearing on the student’s official academic transcript from accredited institutions, including English as a Second Language (ESL) and remedial coursework. Only credit courses are considered for SAP evaluation. Students not making SAP will be notified through their student email account. (Note: Clock hour programs are computed as credit hours for SAP purposes.)

The four SAP standards are evaluated by the following criteria:

1. Cumulative Grade Point Average (GPA)

Students must attain a minimum JCCC GPA of 2.0. (Most recent grade earned will be used in GPA computation.)

2. Pace (Percentage of Completion)

Students must successfully complete 67% of all credit hours attempted as appearing on their official academic transcripts. This includes all enrollment periods whether or not financial aid was requested or received. The following grades do not affect the cumulative GPA, but will be counted as attempted (but not completed) credit hours: “I” (incomplete), “W” (withdrawn), or “R” (repeated). Self-paced courses that are not completed by the end of the semester in which the student enrolled will be recorded with a grade of “I” until the course is completed. An incomplete course may delay future federal financial aid disbursements until a final letter grade is posted. 

Attempted Credit Hours Required Credit Hours Completed
12 9
15 11
18 13
24 17
30 21

3. Maximum Time Frame

The maximum time frame for students to complete their academic program may not exceed 150% of the published length of the program. For example, if the published length of the program is 60 credit hours, the maximum number of attempted credit hours may not exceed 90. After 150% of the published length of the program has been attempted (including JCCC and all transfer credit hours on record), students are no longer eligible for federal financial aid. Students entering JCCC with 133% or more of the published length of their established program of study may be required to submit an SAP appeal. This appeal must be approved before any federal financial aid can be awarded and/or paid.

4. Zero GPA and Paid Federal Aid

Students who drop all courses, without a “W” and are paid financial aid are automatically placed on financial aid ineligibility status (NSAP). Students may avoid this status by canceling their awarded aid (if it has not been paid) or by repaying all received federal aid when dropping their courses. Students who have not completed 67% or more credit hours for which aid was paid may also become NSAP.

Financial Aid Warning Status

Students not maintaining SAP standards for GPA or Pace will automatically be placed on “Warning” status for the subsequent term. Students may continue to receive financial aid during the warning period. However, students not making SAP at the end of the warning period will be ineligible for financial aid and placed on NSAP status. To attempt to regain eligibility, students will need to submit an SAP appeal.

Financial Aid Ineligibility Status (NSAP) and Appeals

Students may appeal their NSAP status by completing and submitting an SAP appeal to the Financial Aid Office. Forms are available online or in the Financial Aid Office and must be submitted with appropriate documentation. The student must meet with a Counselor, review their DegreeCheck audit, and identify the anticipated final semester of attendance at JCCC. The anticipated final semester must be included with the appeal submitted. Students are only allowed to appeal financial aid eligibility one time.  Once an appeal is reviewed by the SAP appeal committee, the decision or recommendation is final and the student will be notified via mail to the address on file.

If the appeal is denied, the student will move to exclusion status and must pay for educational costs until SAP standards are met. This denial takes precedence over any previous award notification the student may have received.

If the appeal is approved, the student’s federal financial aid eligibility will be reinstated. To maintain eligibility, the Financial Aid Academic Plan conditions listed below must be met, but might also include additional conditions such as reducing the number of enrolled credit hours or working with a Counselor throughout the semester. If the conditions of the student’s appeal and Financial Aid Academic Plan requirements are not met during the following terms, then the appeal becomes void and the student is placed on federal financial aid exclusion.

Financial Aid Academic Plan Status

Financial Aid Academic Plan status is granted after students have had an SAP appeal or Educational Plan approved. Students on Financial Aid Academic Plan status are eligible and may continue to receive financial aid funding, as long as the following requirements are met:

  1. Successfully complete their program, following the DegreeCheck plan created with the Counselor, up through the final semester approved and/or meet other conditions, if required, as stated in the approval letter.
  2. Receive a minimum of a 2.0 (JCCC) GPA average for all classes taken in each subsequent term. 
  3. Successfully complete at least 67% of all courses attempted during each subsequent term.
  4. Do not drop all courses without a “W” and receive financial aid.

If a student does not satisfactorily complete the above criteria, the student will be placed on financial aid exclusion and will not receive any federal financial aid until SAP standards are attained. Students denied aid due to exclusion status must take credit courses at their own expense until SAP standards are met. To remove Financial Aid Academic Plan status after an appeal is approved, the student must meet minimum GPA AND Pace standards AND have attempted less than 150% of the published length of his or her program.

Educational Plan

Students who are close to reaching their maximum time frame and are meeting all other SAP requirements may be notified by the Financial Aid Office to submit an Educational Plan. The Educational Plan is an option to avoid financial aid ineligibility due to the maximum time frame requirement. Students will be given a set deadline to turn in the plan; if they choose not to complete the plan, then they will go through the SAP process as normal. The Educational Plan will be reviewed by a committee, just like the SAP appeal. 

Exclusion Status

Students on exclusion status are ineligible to receive federal financial aid at JCCC. If a student previously on exclusion is now meeting SAP standards, the student must contact the Financial Aid Office in order to have financial aid eligibility restored.