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New Hire Requirements Policy 415.01

New Hire Requirements Policy 415.01
Johnson County Community College
Series: 400 Personnel
Section: Hiring and Onboarding

Applicability: This Policy applies to all Johnson County Community College (“JCCC” or the “College”) applicants for employment and employees.

Purpose: The purpose of this Policy is to describe the paperwork and tasks a new employee may be required to complete.

Statement:

Upon being recommended for employment, a new employee will be required to complete the following as a condition of employment:

1. Payroll Forms. Withholding forms for taxes and authorizations for approved voluntary payroll deductions.
2. Oath of Office. Pursuant to Kansas law, each employee shall be required to subscribe in writing to an Oath of Office before entering upon the duties of the job.
3. Personal Data. Current contact information including address and telephone number.
4. Employment Eligibility Verification (Work Authorization). A completed Form I-9 prior to starting work and provide documentation to certify employment eligibility in accordance with applicable laws.
5. Credit Check Authorization: Authorization and information required for the College or designee to conduct a credit check.
6. Criminal Background Check. Authorization and information required for the College or designee to conduct a criminal background check, which is further described in the Criminal Background Check Policy 413.03.

Additionally, depending on the requirements of a particular position, a new employee may be required to complete the following as a condition of employment:

1. Benefits. Enrollments for College-provided employee benefit programs.
2. Medical Examination. After an applicant for employment has received an offer of employment and before beginning performance of duties, the College may require medical, psychological or psychiatric examinations related to the functions of the position. The College may condition the offer of employment on the results of such examination and/or require a release from liability for prior illness, injury or conditions.
3. Polygraph Test. The College may require an applicant to submit to a polygraph test, the cost of which will be at the College's expense.
4. Other. The College reserves the right to establish other conditions of employment as may be necessary.

Failure to satisfactorily complete any new hire paperwork or other required tasks may result in disqualification from employment, withdrawal of an offer, or termination of employment.

Employees are expected to keep required information and documentation current throughout their employment.

Date of Adoption:
Revised: 03/15/2018 (renamed and renumbered from New Hire Requirements Policy 415.01a; material incorporated from Oath of Employment Policy 415.01b, Work Authorization Policy 415.01c, Medical Examination Policy 415.02, and Polygraph Test Policy 415.04), 04/20/2023