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Tuition Reduction & Educational Assistance

The College offers employees a wide array of educational assistance opportunities depending on employment status. In some cases, dependents may also be eligible to receive assistance.

Please see the Tuition Reduction Brochure (PDF) for more information.

Note: Part-time regular employees can find information on the tuition discount program at: https://www.jccc.edu/about/leadership-governance/administration/human-resources/employee-benefits-leaves/tuition-discount-program.html

Please review the information below to determine which benefits may be available to you.

1. JCCC Credit Courses for Full-Time Employees and Eligible Dependents

A full-time employee and their eligible dependents can receive a tuition reduction equivalent to the amount of tuition (Johnson County resident rate) and fees for credit courses taken at Johnson County Community College provided that the employee is employed in a full-time regular position on the first day of class. An eligible dependent for purposes of this benefit is defined as: 1) a spouse, or 2) a dependent child as provided under Section 132(h) of the Internal Revenue Code (generally, a child who received over half their support for the calendar year from the employee).

The employee shall be responsible to schedule class and class preparation time, with the concurrence of their immediate supervisor, in such a way that it does not interfere with working hours or job performance. Tuition reduction shall not be allowed for audit courses, APL, CLEP, GED, or similar courses; the college will, however, waive the fee to apply for advanced credit.

In order to receive a tuition reduction, the employee must submit to the Office of Human Resources the approved JCCC Application for Tuition Assistance form no later than one week prior to the semester’s payment deadline. Financial Aid will award the tuition assistance which will hold the student in their classes through the payment deadline. Students are responsible for ensuring the tuition assistance has been awarded prior to the payment deadline. If the student pays for classes prior to the tuition assistance award, the student will be refunded any credit balance after the award is distributed. The cost of books, supplies, tools, and other related educational expenses are not eligible for reimbursement or reduction.

This benefit is intended to comply with the provisions of Internal Revenue Code Section 117(d) and the regulations thereunder.

2. JCCC Credit Courses for Eligible Retirees and Eligible Dependents

An eligible retiree and their eligible dependents can receive a tuition reduction equivalent to the amount of tuition (Johnson County resident rate) and fees for credit courses taken at Johnson County Community College. Tuition reduction shall not be allowed for audit courses, APL, CLEP, GED or similar courses. For the purposes of this tuition reduction benefit, an eligible retiree shall be defined as an individual who retired from the college and who met the full benefit eligibility requirements with the Kansas Public Employees Retirement System (KPERS) with a minimum of ten (10) years of full-time service at the college when they retired. An eligible dependent for purposes of this benefit is defined as: 1) a spouse, or 2) a dependent child as provided under Section 132(h) of the Internal Revenue Code (generally, a child who received over half their support for the calendar year from the retiree).

In order to receive a tuition reduction, the retiree must submit to the Office of Human Resources the approved JCCC Application for Tuition Assistance form no later than one week prior to the semester’s payment deadline. Financial Aid will award the tuition assistance which will hold the student in their classes through the payment deadline. Students are responsible for ensuring the tuition assistance has been awarded prior to the payment deadline. If the student pays for classes prior to the tuition assistance award, the student will be refunded any credit balance after the award is distributed. The cost of books, supplies, tools, and other related educational expenses are not eligible for reimbursement or reduction.

This benefit is intended to comply with the provisions of Internal Revenue Code Section 117(d) and the regulations thereunder.

3. JCCC Non-Credit Courses for Employees and Eligible Retirees
Regular course fees will be waived (not reimbursed) for an  employee who enrolls in an eligible non-credit program at Johnson County Community College on a space available basis. An employee cannot be registered for more than 3 classes at the same time and the classes must not be scheduled more than 30 days in advance. The employee shall be responsible to schedule class and class preparation time, with the concurrence of the immediate supervisor, in such a way that it does not interfere with working hours or job performance. The employee shall also be responsible for the purchase of books and supplies for each non-credit course.

Regular course fees will be waived (not reimbursed) for an eligible retiree who enrolls in a non-credit program at Johnson County Community College on a space available basis. For the purposes of this tuition reduction benefit, an eligible retiree shall be defined as an individual who retired from the college and who met the full benefit eligibility requirements with the Kansas Public Employees Retirement System (KPERS) with a minimum of ten (10) years of full-time service at the college when they retired. The retiree shall be responsible for the purchase of books and supplies for each non-credit course.

This benefit is intended to comply with the provisions of Internal Revenue Code Section 132(b) and the regulations thereunder.

4. JCCC Courses Taken by Employees at College’s Request
If an employee enrolls in a credit or non-credit program at Johnson County Community College at the specific written request of the branch administrator, they shall be reimbursed for tuition, books, supplies and fees, and further, class time and reasonable class preparation time will be considered as time worked.

This benefit is intended to comply with the provisions of Internal Revenue Code Section 132(d) and the regulations thereunder.

5. JCCC Credit Courses for Adjunct Instructors and Eligible Dependents

Adjunct instructors who have completed teaching or working two semesters at the college and their eligible dependents can use tuition reduction credits earned by the adjunct instructor towards a tuition reduction equivalent to the amount of tuition (Johnson County resident rate) and fees for credit courses taken at Johnson County Community College. An eligible dependent for purposes of this benefit is defined as: 1) a spouse, or 2) a dependent child as provided under Section 132(h) of the Internal Revenue Code (generally, a child who received over half their support for the calendar year from the adjunct instructor).

Tuition reduction credits are determined as follows:

  • If the adjunct instructor is paid by credit hour: Tuition reduction credits are determined by adding credit hours taught for the semester in which reimbursement is requested plus the two prior semesters. One credit hour = one tuition reduction credit
  • If the adjunct instructor is paid by contact hour: Tuition reduction credits are determined by adding contact hours taught for the semester in which reimbursement is requested plus the two prior semesters. The total of all three semesters’ contact hours is divided by 30 to determine credit hours worked. One credit hour = one tuition reduction credit

Tuition reduction may only be requested by an adjunct instructor who has taught a minimum of two semesters prior to seeking tuition assistance and who teach from the first day through the last day of the class during semesters in which they are actively employed as an adjunct instructor at the college. Tuition and fee costs in excess of tuition reduction credits available shall be the responsibility of the adjunct instructor.

In order to receive a tuition reduction, the adjunct instructor must submit to the Office of Human Resources the approved JCCC Application for Tuition Assistance form no later than one week prior to the semester’s payment deadline. Financial Aid will award the tuition assistance which will hold the student in their classes through the payment deadline. Students are responsible for ensuring the tuition assistance has been awarded prior to the payment deadline. If the student pays for classes prior to the tuition assistance award, the student will be refunded any credit balance after the award is distributed. The cost of books, supplies, tools, and other related educational expenses are not eligible for reimbursement or reduction.

This benefit is intended to comply with the provisions of Internal Revenue Code Section 117(d) and the regulations thereunder.

6. Non-JCCC Credit Courses for Full-Time Regular Employees

A full-time regular, non-bargaining unit employee will be reimbursed for 50% of the amount of out-of pocket (i.e. amounts not reimbursed by grants or scholarships) tuition and student/campus fees, up to a maximum of $1,000.00 per semester or $3,000 per year, for credit courses (excluding courses involving sports, games or hobbies which involve the use of athletic facilities or equipment and/or are recreational in nature) taken at an accredited college or university, provided all the following provisions are met:

1. The employee must be employed in a full-time regular position at the college on the first day and last day of the class, and
2. The request for reimbursement must be submitted to and approved by the employee’s immediate supervisor prior to course enrollment. The employee’s supervisor must certify that the course is related to the employee’s current college position or is designed to enhance the employee’s future job performance, and
3. The course must be successfully completed meaning that a grade of "C" or better is attained in the course or "pass" in a pass/fail course.

 

The employee shall be responsible to schedule class and class preparation time, with the concurrence of their immediate supervisor, in such a way that it does not interfere with working hours or job performance. Tuition reimbursement shall not be allowed for withdrawals, audit courses, APL, CLEP, GED, or similar courses. An exception to the maximum amount reimbursed under this policy may be made, upon authorization of the president, for employees attending classes while on approved, paid college leave.

In order to receive tuition/fee reimbursement, the employee must submit to the Office of Human Resources the approved Full-time Employee Application for Non-JCCC Credit Classes form within one calendar year from the beginning of the semester in which the class was completed. The reimbursement request must contain a copy of appropriately marked paid receipts, and a copy of a grade report showing successful completion of the course(s). The cost of books, supplies, tools, and other related educational expenses are not eligible for reimbursement.

This benefit is intended to comply with the provisions of Internal Revenue Code Section 127 and the regulations thereunder.

7. Tuition Reduction for College Now Instructors

College Now instructors who have taught two semesters at JCCC and their eligible dependents can use tuition reduction credits earned by the instructor towards a tuition reduction equivalent to the amount of tuition (Johnson County resident rate) and fees for credit courses taken at Johnson County Community College. An eligible dependent for purposes of this benefit is defined as: 1) a spouse, or 2) a dependent child as provided under Section 132(h) of the Internal Revenue Code (generally, a child who received over half their support for the calendar year from the instructor).

Tuition reduction credits are determined by adding credit hours taught in the College Now Program as follows:

One credit hour = One tuition reduction credit

Tuition reduction requests may only be submitted by a College Now instructor for courses taken during semesters in which they are actively teaching as a College Now instructor from the first day through the last day of the class. Tuition reduction will not be allowed for audit courses, withdrawals, non-credits, incompletes, APL, CLEP, GED, or similar courses. Summer tuition reduction will apply to College Now instructors only if they are an adjunct instructor at JCCC. Tuition and fee costs in excess of tuition reduction credits available shall be the responsibility of the College Now instructor.

To request tuition reduction, the College Now instructor must submit an Application for Tuition Reduction form to the Office of Early College, Community Outreach and STEM Initiatives. The application form must be received no later than one week prior to the semester’s payment deadline. Financial Aid will award the tuition assistance which will hold the student in their classes through the payment deadline. Students are responsible for ensuring the tuition assistance has been awarded prior to the payment deadline. If the student pays for classes prior to the tuition assistance award, the student will be refunded any credit balance after the award is distributed. The cost of books, supplies, tools, and other related educational expenses are not eligible for reimbursement or reduction.

You may call 913-469-8500, ext. 3013, if you have questions concerning this program.

8. Forms

JCCC Staff Tuition Assistance - please log in to InfoHub and submit the JCCC application for Tuition Assistance to Human Resources by the week before the payment deadline.

JCCC Staff Tuition Assistance for Non-JCCC Credit Classes - please log in to InfoHub and submit the JCCC application for Tuition Assistance for Non-JCCC Credit Classes to Human Resources by the week before the payment deadline.

The following form, College Now Instructor - Application for Tuition Reduction for JCCC Classes - PDF, is available for a College Now Instructor to request tuition reduction. A completed application should be returned to the Office of Early College, Community Outreach and STEM Initiatives.