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Personal Annual Leave

Accruing Personal Annual Leave

Part-time regular hourly and part-time exempt salaried employees, not in the bargaining unit, shall be eligible to receive Personal Annual Leave (PAL) time for each month worked per year. In determining the accrual of PAL time, the fifteenth (15th) day of the month will be considered the vesting date. An eligible part-time regular or part-time exempt employee beginning on or before the fifteenth (15th) day of the month will be granted accrual for that month, and an employee beginning after the fifteenth (15th) will not. An eligible part-time regular or part-time exempt employee separating from employment on or after the fifteenth (15th) day of the month will be granted accrual for that month, and an employee separating before the fifteenth (15th) will not.

I. Part-Time Regular (PTR) Hourly Employees PAL Accrual

All PTR hourly employees will accrue PAL time as indicated below.

  1. PTR employees whose position is designated as 20-hours per week:
    • 0-5 years part-time employment 48 hours per year worked (4 hours/month);
    • 6-7 years part-time employment 60 hours per year worked (5 hours/month);
    • 8-9 years part-time employment 72 hours per year worked (6 hours/month);
    • 10-14 years part-time employment 80 hours per year worked (6.67 hours/month);
    • 15-19 years part-time employment 88 hours per year worked (7.33 hours/month);
    • 20+ years part-time employment 96 hours per year worked (8 hours/month)
  2. PTR employees, whose position is designated as 25-hours per week:
    • 0-5 years part-time employment 60 hours per year worked (5 hours/month);
    • 6-7 years part-time employment 75 hours per year worked (6.25 hours/month);
    • 8-9 years part-time employment 90 hours per year worked (7.5 hours/month);
    • 10-14 years part-time employment 100 hours per year worked (8.33 hours/month);
    • 15-19 years part-time employment 110 hours per year worked (9.17 hours/month);
    • 20+ years part-time employment 120 hours per year worked (10 hours/month)
  3. PTR employees, whose position is designated as 30-hours per week:
    • 0-5 years part-time employment 72 hours per year worked (6 hours/month);
    • 6-7 years part-time employment 90 hours per year worked (7.5 hours/month);
    • 8-9 years part-time employment 108 hours per year worked (9 hours/month);
    • 10-14 years part-time employment 120 hours per year worked (10 hours/month);
    • 15-19 years part-time employment 132 hours per year worked (11 hours/month);
    • 20+ years part-time employment 144 hours per year worked (12 hours/month)

Carry-Over

A PTR hourly employee may accumulate up to:

  • 108 hours of PAL through the first five (5) years of service;
  • 135 hours of PAL from six (6) through seven (7) years of service;
  • 150 hours of PAL from eight (8) through nine (9) years of service;
  • 180 hours of PAL from ten (10) through fourteen (14) years of service;
  • 198 hours of PAL from fifteen (15) through nineteen (19) years of service; and
  • 216 hours of PAL for twenty (20) years of service and over.

Any hours of PAL time accumulated more than these amounts will be forfeited, except that, exceptions to these limits shall be at the discretion of the president, who may stipulate conditions for any hours accumulated more than these limits.

II. Part-Time Exempt Salaried Employees PAL Accrual

A part-time exempt salaried employee, whose position is not included in the bargaining unit, will accrue PAL time, on a pro-rated basis in accordance with the “hours per week” associated with their position. PAL time accrued will be determined by applying a percentage, to the following schedule, determined by dividing the “hours per week” an employee is normally assigned to work by forty (40) hours.

Part-time exempt salaried employees will accrue PAL as indicated below:

  • 144 hours of PAL through the first nine (9) years of full-time employment (12 hours/month);
  • 160 hours of PAL from ten (10) through fourteen (14) years of full-time employment (13.34 hours/month);
  • 176 hours of PAL from fifteen (15) through nineteen (19) years of full-time employment (14.67 hours/month);
  • 192 hours of PAL for twenty (20) years of service and over (16 hours/month).

Carry-Over

A part-time exempt salaried employee may accumulate up to:

  • 216 hours of PAL time through the first nine (9) years of service;
  • 240 hours of PAL time from ten (10) through fourteen (14) years of service;
  • 264 hours of PAL time from fifteen (15) through nineteen (19) years of service; and
  • 288 hours of PAL time for twenty (20) years of service and over.

Any hours of PAL time accumulated more than these amounts will be forfeited, except that, exceptions to these limits shall be at the discretion of the president, who may stipulate conditions for any hours accumulated more than these limits.

PTR and part-time exempt employees may use their PAL time for vacation or sick leave in accordance with the schedule they are normally assigned to work. An employee must use any outstanding PAL time before going on leave of absence without pay. PAL time must be scheduled with the employee’s supervisor according to procedures established through the Office of Human Resources.

An eligible PTR hourly or part-time exempt salaried employee who separates from employment or changes assignment within the college to a position not eligible for PAL or vacation leave, will be paid for unused accrued PAL time, up to the accrual limit at the current rate of pay, or as may be provided in an approved exception. Such compensation shall be in one settlement.

An eligible PTR hourly or part-time exempt salaried employee changing assignment to a full-time regular position eligible for vacation leave will have their unused accrued PAL time balance, up to the accrual limit, transferred and made available as vacation time but will not have their part-time service recognized for purposes of determining their eligibility for vacation leave.