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Committees Policy 111.03
Johnson County Community College
Series: 100 Board of Trustees
Section: Organization of the Board

Committees Policy 111.03 is suspended from April 1, 2021 through April 1, 2022 to trial the Board of Trustee’s change in committee structure. The four standing committees have been replaced by a committee of the whole.

In order to facilitate the effective accomplishment of its business, the Board utilizes both standing and ad hoc committees. The committee system is not intended to supersede the primary responsibilities and leadership roles of the President and administration.

1. Ad hoc committees
The Board may establish such special or ad hoc committees as it deems appropriate. A nominating committee for the purpose of nominating Board members to serve as officers, committee chairs, and committee members will be appointed on a temporary basis each year by the Chair, subject to the approval of the Board.

2. Standing committees
The Board establishes the following standing committees to meet regularly at standing dates and times to be established by the committees. Standing committees will receive information and reports, monitor certain compliance obligations, review statuses/progress of pending initiatives and preview proposed policies and actions that will be recommended by administration to the Board related to the areas of review set forth below. Standing committees do not have independent authority to act on behalf of the Board.

a. Learning Quality: The committee will review matters related to instructional affairs and student engagement (including matters affecting academics, student success, learning engagement, learning outcomes, faculty and student development, and continuing education); accreditation and AQIP initiatives; and, Kansas Board of Regents requirements (including Performance Indicators that relate to curriculum, academic quality, achievement of academic outcomes, and promote student learning).
b. Management: The committee will review matters related to finance and administrative operations (including matters affecting budgeting, insurance, investments, facilities, purchasing, capital improvements, information services, technology, safety and security, but excluding personnel matters) and monitor the strategic direction of the Foundation to ensure alignment with the College's strategic objectives. 
c. Human Resources: The committee will review general personnel matters (including matters affecting compensation, employment services, benefits, employee relations, training and organizational development, cultural proficiency/diversity, organizational structure and succession planning). This committee will not consider personnel issues specific to an individual employee.
d. Audit (internal and external audit functions of the college): The committee will have oversight of and receive reports from JCCC’s Internal Auditing functions. The committee will review reports and other information arising from the college’s confidential reporting line. The committee will have ownership and oversight of the relationship with the external, independent auditors. The committee will receive the annual audited financial statements of the independent auditor and recommend acceptance of the audited financial statements to the Board of Trustees.

3. Committee Chairs and Members
The Board committees will consist of two Board members, one of whom is to act as committee chair, and an administrator appointed by the College President. The membership of Board Committees may be expanded to include other Trustees, employees and/or students at the discretion of the Board Chair and the President.

4. Working Agendas
Each committee will have a working agenda which is approved annually by the Board and subject to change as determined necessary by the committee.

Date of Adoption:
Revised: 01/28/1993, 05/26/1993, 08/10/1995, 09/15/2005, 09/21/2006, 01/18/2007, 09/18/2008, 11/18/2010, 08/16/2012, 11/17/2016, 01/18/2018