Service of Alcoholic Beverages Operating Procedure - 217.07

Johnson County Community College
Series 200: Administrative Services
Section 217: Facilities

Board Policy: Service of Alcoholic Beverages - 217.06

Beer and wine may be served as part of the regular business operations of the College and/or at special events in authorized locations as set forth in the Service of Alcoholic Beverages Policy 217.06, provided that service is consistent with the following Procedures: 

A. No alcoholic beverage sale is permitted on JCCC property by any individual or entity except for JCCC Dining Services.

B. All service will comply with the Kansas Liquor Control Act, City of Overland Park Municipal Code Chapter 5.20, Olathe Municipal Code Title 7 and any other applicable federal, state or local law or regulation related to the service of alcoholic beverages.

C. The President and an Executive Vice President must approve all alcoholic beverage service in advance. Those wishing to serve alcoholic beverages must submit a JCCC Alcoholic Beverage Service Request Form to JCCC Dining Services and receive appropriate approval before making any announcement regarding alcoholic beverage service.  The Form should be submitted for approval as early as possible, but no less than two weeks before the scheduled event.

D. Whenever alcoholic beverages are served, nonalcoholic beverages and food must also be provided.

E. JCCC Dining Services is the exclusive authorized caterer permitted to serve alcoholic beverages on JCCC property. Dining Services may furnish, for a fee, any setups or other services. As a caterer, JCCC Dining Services is responsible for overseeing and coordinating the service of alcoholic beverages at special events as follows:   

1. Each special event shall have a designated sponsor. The sponsor will be responsible for completing the JCCC Alcoholic Beverage Service Request Form and ensuring all requirements are met for obtaining approval to serve alcoholic beverages at the event. The sponsor will be required either to be present during the entire special event or appoint a designee who will attend if/when the sponsor cannot be present. 

2.  The sponsor must notify JCCC Dining Services whether the cost of alcoholic beverages will be complimentary for attendees, will be included in the price of an event ticket or catering charge, or will be charged to the individual attendees (i.e. a “cash bar”). JCCC Dining Services is responsible for completing paperwork and obtaining any additional city/state permits that may be required for events involving the sale or distribution of alcoholic beverages no less than 10 days before the event or within the time period set forth in the applicable statute/ordinance.

3.  The sponsor and Dining Services will determine the duration of alcoholic beverage service within the following guidelines:

  • For a reception-only event, the recommended maximum duration of alcoholic beverage services is two hours.
  • For a reception with heavy hors d’oeuvres or a reception followed by a meal, the recommended maximum duration of alcoholic beverage service is three hours.

F.  No alcoholic beverage other than that provided and served by the Dining Services staff shall be distributed or served on College property.  Sponsors must be informed that no outside alcohol, even if unopened, can be sold or distributed at fundraisers.

G.  Guests who are served alcoholic beverages on JCCC property may not carry alcoholic beverages outside the area where they are being served.

H.  Dining Services will refuse alcoholic beverage service to anyone under the age of 21 or appearing to be intoxicated

I.  It is the general practice of the College that alcohol service for an approved special event shall not begin prior to 3:00 p.m. on the day of the event.

J.  The College retains the sole and absolute right to determine if alcoholic beverages may be served at a special event as well as to determine the time and length of such service.

K. Police and Security.  The College reserves the right to require security services from the JCCC or local police departments at an event, or the Client may request for the College to coordinate the provision of security services. In either case, the Client is responsible for paying for such services.

L. Exceptions. Exceptions to these Procedures must be approved in advance by the President or an Executive Vice President.

Approved: July 29, 2013 (Previous version: Operating Procedure 217.06)

Signature on file in Policy Office
Joseph M. Sopcich

President