Attendance - 314.01

Johnson County Community College
Series 300: Student Personnel
Section 314: Academic Policies

Board Policy 314.01 - Attendance

I. Purpose

The following procedures are established in accordance with College Policy 314.01-Attendance, and are provided to describe the college’s processes to support this attendance policy. 

II. Attendance Expectations

Educational research demonstrates that students who regularly attend and participate in all scheduled classes are more likely to succeed in college.  Therefore, punctual and regular attendance and participation in all scheduled classes is regarded as integral to all courses and is expected of all JCCC students.  Each JCCC faculty member will include in his or her course syllabus the attendance guidelines that are applicable to that course, and students will be responsible for knowing and adhering to these guidelines. 

If the student must miss a class at any time during the semester, it is the student’s responsibility to obtain class materials missed due to absence.

Absences that exceed the expectations a faculty member establishes in the attendance guidelines of the course syllabus are considered excessive absences.  Excessive absences may result in reduction of grade or faculty-initiated withdrawal of the student from a class.

Where possible, a faculty member will use reasonable means, including the college’s Excessive Absence Alert process described in Section III below, to assist each student in meeting attendance expectations.

When attendance expectations are not met the following actions may be taken:

1.  Drop for Non-Attendance (mandatory)

By the end of the second week of the semester (prorated for courses less than 16 weeks in length), students who have not attended at least one session of a course in which they are enrolled will be dropped from that course with no reimbursement of tuition and fees.

Students enrolled in distance learning courses will be dropped, with no forgiveness of tuition and fees, if they do not fulfill the initial attendance/participation requirements established in the course syllabus. 

2.  Student-Initiated Withdrawal for Excessive Course Absence (optional)

It is the responsibility of the student to regularly attend and participate in all scheduled classes.  In the case where the student has exceeded the absences stated in the attendance guidelines of the course syllabus, the student may self-withdraw from that course.  If the student fails to withdraw by the withdrawal deadline, the student’s grade will be determined in accordance with the grading terms stated in the course syllabus. 

3.  Faculty-Initiated Withdrawal for Excessive Course Absence (optional)

Following the Drop for Non-Attendance period of each semester (see Section II-1), a faculty-initiated withdrawal is an option for a faculty member to use for a student whose absences have exceeded the attendance guidelines stated in the course syllabus.  Use of this option is not mandatory, and it remains the ultimate responsibility of the student to withdraw from class if the student does not regularly attend and participate in class.

A faculty member may choose to initiate the Withdrawal for Excessive Course Absence action if, as specified in the course syllabus, the minimum course objectives cannot be met due to the student’s excessive absences or lack of contact in online courses.  Such action may be taken after the faculty member has notified the student through the Excessive Absence Alert procedure that excessive absence has potentially placed the student in academic jeopardy.  There is no forgiveness of tuition and fees for a faculty-initiated withdrawal and the withdrawal may be recorded on the student’s transcript with a “W”.  The student may also be withdrawn from other scheduled courses if the withdrawn course is a required course. A student may appeal a faculty-initiated withdrawal to the individual faculty member pursuant to the Student Academic Appeals process.  The last date each semester for a faculty-initiated withdrawal shall be the same last date allowed for a student-initiated withdrawal.

III. Excessive Absence Alert

The Excessive Absence Alert is intended to serve as advance notice to a student of a faculty member’s intent to withdraw the student from a course for excessive absence.  A faculty member who opts to pursue the faculty-initiated withdrawal process will provide the Excessive Absence Alert to the student in a timely manner so there is reasonable opportunity to resolve the attendance issue before proceeding with the faculty-initiated withdrawal.   

The Excessive Absence Alert shall consist of a written notice from the faculty member to the student advising the student that the student’s excessive absence has placed the student in academic jeopardy.  The notice shall further state that the student may be withdrawn from the class as per course syllabus guidelines if satisfactory arrangements for the student’s regular class attendance cannot be made with the faculty member.  Such written notice shall be provided to the student via e-mail to the student’s college-provided e-mail account.

IV. Authorized Absence Provisions

Students who are absent as a result of jury duty, subpoena, a generally recognized religious observance, required military duty, or activities where they are required to represent the college must give at least a one-week advance written notice of the upcoming absence to the faculty member. Students shall be accorded the opportunity to independently complete course work or work of equal value for the authorized day(s) of absence, and/or to take a scheduled exam at an alternate time determined by the faculty member. Failure to provide the one-week advance written notice of the authorized absence may result in loss of the opportunity.

Questions on whether a religious holiday is recognized or an activity is college sponsored should be directed to the vice president of Student Services. 

For all other absences, authorization of the absence is within the authority of the individual faculty member.

V. Other Considerations

A) Drop for Non-Attendance, B) Student-Initiated Withdrawal, or C) Faculty-Initiated Withdrawal from a course may negatively impact a student in areas including, but not limited to, current or future financial aid, athletics eligibility, international student visa status, and enrollment in other courses.  Students receiving benefits from a governmental agency must follow any policy or procedures as stipulated by the specific agency.


Signature on File in Policy Office

Terry A. Calaway                    5/24/11