Performing Arts Series Rental Rates and Service Fees
Performance Halls scheduling email
Thank you for your interest in renting performance space in the Carlsen Center at Johnson County Community College.
Rental prices appear as regular rates and (nonprofit rates*):
Seating capacity: 1,250
Six-hour minimum: $3,000 ($1,800)
Full-day rate: (12 hours) $3,500 ($2,000)
Additional time: $500 per hour ($300 per hour)
Seating capacity: 400
Six-hour minimum: $1,200 ($900)
Full-day rate: $1,750 ($1,000)
Additional time: $200 per hour ($150 per hour)
Seating capacity: 55
Four-hour minimum: $120 ($80)
Additional time: $30 per hour ($20 per hour)
Carlsen Center Lobby
Carpeted, Flat rate: $50 ($25)
Granite, Flat rate: $150 ($125)
*Groups with official IRS nonprofit 501 (c)3 status may qualify for a discounted rate on rent for performance spaces. The Federal EIN Nonprofit ID number must be furnished at the time of application. The discount will apply to rent only, not to fees for box office, house management, technical equipment or staff, or technical services.
Reservation time must include all activities for the event, from loading in of materials through final loading out by lessee. The lessee cannot obtain access to the space before "reservation time" begins. Actual use of time in the space for confirmed reservation will be determined in a production meeting four to six weeks before the event.
The college requires that a certificate of liability insurance be furnished by the applicant in the amount of $1 million, and it must be on file in the Scheduling Office at least 30 days before the event date.
Rental fees include:
- Free campus parking (subject to availability)
- dressing rooms
- fly lines
- house sound system
- loading dock
- seating areas
- house lights
- lobby lighting
- basic lighting on stage (three color washes on stage and front of house, hi sides w/gobo's, 10 specials - five from front of house, five on stage)
- normal campus security
- housekeeping pre and post event
Note: If trash in either the dressing rooms or the seating area is excessive, a cleaning charge of $250 will be applied.
Cancellation Notice: When renting the performance spaces in the Carlsen Center, the renter must notify the facility Scheduling Office of a cancellation at least 30 days prior to the scheduled event. Otherwise, charges will be assessed.
Audience Services Costs
If your event is ticketed, use of the JCCC Box Office is required.
- $125 per performance computer setup fee
- $0.45 per ticket, Pre-boxed (printed ticket for the lessee to sell)
Pre-boxed tickets must be sold at face value. If discounted or complimentary tickets are desired, these tickets should be requested and printed with the appropriate discount reflected on the face of the ticket.
- $1 per ticket sold service fee
Sold directly by the CC Box Office and charged to the purchaser. No fee after fourth ticket sold.
- $15 per hour box office staff
Cashier on duty to work event day or evening of performance. Minimum two cashiers for 2 and a half hours.
- Sales tax will be due on the face value of all tickets issued. The current sales tax rate is 8.65 percent.
Carlsen Center performing space events require a three-stagehand minimum at $20 an hour, each reporting for a minimum four-hour call. Stagehands serve as lighting technician operator, audio engineer and stage floor manager. These stagehands are required whenever Yardley Hall or the Polsky Theatre is rented regardless of any other personnel required by the client.
In the Carlsen Center, all equipment operation is done by JCCC stagehands. A supervisor and/or additional stagehands may be necessary depending upon production options chosen. These determinations are made by the Carlsen Center production manager at the production meeting scheduled approximately one month prior to the event. Actual time of stage use, within the reservation time, is also determined at the production meeting.
- Acoustical shell, Yardley Hall: $200 per event
- Acoustical shell, Polsky Theatre: $75 per event
- Dance floor: $200 per event
- Lectern: $25 each per day
- Chairs, orchestra or upholstered: $3 each per day
- Risers, band or choral: $15 each per day
- Music stands: $1 each per day
- Tables, stage or lobby, with or without skirting: $12 each per day
- Rolling costume racks: $2 each per day
- Pit reconfiguration, Polsky Theatre: $300 per event
- Fog or haze machines with fluid: $85 each per day
- Piano, upright, Kawai: $100 each per day
- Piano, 6’ baby grand, Yamaha: $125 each per day
- Piano, 9’ grand, Baldwin: $200 each per day
- Piano, 9’ grand, Steinway: $650 each per day
- Piano tuning: TBD (Price is per technicians invoice.)
- Microphone, wired: $25 each per day
- Microphone, wired, instrument: $50 each per day
- Microphone, wireless, Shure Hh or Lav: $40 each per day
- Microphone, wireless, Senheiser Hh or Lav: $50 each per day
- Multi-track recording/editing services: $50 per hour
- Audio CD, after first copy: $10 each
- Stage monitors: $35 each per day
- Follow spots, Yardley: $200 each per day
- Follow spots, Polsky Theatre: $100 each per day
- Special effect lightings equipment: TBD per event
Video Production Equipment
- Projector, LCD: $300 each per day
- Computer, laptop/desktop, PC or Mac: $150 each per day
- Projection screen, 10.6’x14’, Fastfold Frt. or Rr.: $75 each per day
- Video playback, VCR or DVD: $40 each per day
- Video pkg., VCR or DVD w/27” TV monitor and cart: $90 each per day
- Video recording, IMAG or editing services: $50 per hour
- Video cassette or DVD, after first copy: $15 each
- Supervisor time: $30 per hour
- Supervisor overtime: $45 per hour
- Stagehand time: $20 per hour
- Stagehand overtime: $30 per hour
- Interpreter services: $50 per hour
- House management: $100 per performance
Note: In general for dance and theater performances, a lighting plot and stage layout must be provided. If you do not have a design, we can recommend someone that will charge a reasonable price to create a design. Also, when budgeting for a performance, please be aware that we do not hang a rep plot, and all setup and teardown labor is charged to the client. Generally, a setup for dance will require one supervisor and eight stagehands working a minimum of 12 hours to hang a lighting plot of any substance. This work is completed prior to the company arrival and load-in. If the company has its own lighting and staging personnel those persons are welcome to be on site during the hang days to observe and or supervise. Overtime charges apply after 12 hours per day.
Phone numbers for phone numbers and email addresses for the following contacts.
- Sean Bergman, technical director
- Tripp McMillan, master electrician
- Scott Gregory, sound engineer
- Ken Behrmann, box office manager
- Emily Behrmann, general manager
- Christina Wright, event manager
Other Campus Spaces
Host your next special event at Johnson County Community College's Regnier Center or the Nerman Museum of Contemporary Art. The JCCC buildings house the Capitol Federal Conference Center, the M.R. and Evelyn Hudson Auditorium and many spacious meeting rooms to accommodate groups of all sizes.