Johnson County Community College
Series 400: Personnel
Section 111: Employee Benefits

Vacation accrual will be on a monthly basis. In determining the accrual of vacation time, the fifteenth (15th) day of the month will be considered the vesting date. An eligible employee beginning on or before the fifteenth (15th) day of the month will be granted accrual for that month, and an employee beginning after the fifteenth (15th) will not. An employee separating from employment on or after the fifteenth (15th) day of the month will be granted accrual for that month, and an employee separating before the fifteenth (15th) will not.

An employee changing assignment within the college or whose position is reclassified may take accrued vacation to which he/she is entitled by prior service. For purposes of determining the rate of accrual after reassignment or reclassification, the classification of the new or reclassified assignment and the number of months of service since the original date of full-time hire shall be used.

All full-time regular employees whose positions are not included within the bargaining unit will accrue paid vacation time as indicated below by staff classification:

1. Full-time regular 12-month employees paid on the basis of hours worked shall receive vacation time on a monthly basis according to the following schedule.

a. 0-5 years full-time employment12 days per year worked (8 hours/month); 6-7 years full-time employment 15 days per year worked (10 hours/month); 8-9 years full-time employment 18 days per year worked (12 hours/month); 10-14 years full-time employment 20 days per year worked (13.34 hours/month); 15-19 years full-time employment 22 days per year worked (14.67 hours/month); 20+ years full-time employment 24 days per year worked (16 hours/month)

b. Hourly full-time employees working on a nine (9) or ten (10) month basis shall receive benefits monthly for the actual months worked. For the purpose of interpreting accrual rates in this policy, nine (9) or ten (10) months, whichever is applicable, shall be considered one year.

2. Full-time regular salaried employees shall receive vacation time on a monthly basis according to the following schedule.

0-9 years full-time employment 18 days per year worked (12 hours/month); 10-14 years full-time employment 20 days per year worked (13.34 hours/month); 15-19 years full-time employment 22 days per year worked (14.67 hours/month); 20+ years full-time employment 24 days per year worked (16 hours/month)

An employee may accrue up to thirty-six (36) vacation days through the first nine (9) years of service; thirty-eight (38) vacation days from ten (10) through fourteen (14) years of service; forty (40) vacation days from fifteen (15) through nineteen (19) years of service; and forty-two (42) vacation days for twenty (20) years of service and over. Exceptions to this limit shall be at the discretion of the president, who may stipulate conditions for any days accrued over the limit.

Vacation time must be scheduled with and approved by the appropriate supervisor according to procedures established and maintained through the Office of Human Resources. Vacation time may not be taken in advance of actual accrual. Holidays occurring within the period of approved vacation shall not be charged against vacation time. Once the approved vacation leave commences, this may not be changed to other leave time at a later date.

A separating employee will be paid for unused accrued vacation time up to the accrual limit at the current rate of pay at the time of separation, or as may be provided in an approved exception. Such compensation shall be in one settlement.

Date of Adoption:
Revised: 6/12/96