Johnson County Community College
Series 300: Student Personnel
Section 314: Academic Policies

1. Grade Definitions

Johnson County Community College utilizes the following grades to indicate the level of student achievement of the educational objectives of a course:

A - outstanding achievement of objectives
B - highly satisfactory achievement of objectives
C - adequate achievement of objectives
D - passing, marginal achievement of objectives
P - passing (credit earned, but not calculated into student's GPA)
F - no credit, unsatisfactory achievement
X - audit
W - withdrawal without academic assessment
I - incomplete (This grade will be given only if extenuating circumstances prevent the student from completing the course. An "I" will be changed to an "F" if the student does not successfully complete the work by the deadline established by the instructor, which can be no later than the end of the next full semester following the grading period for which the "I" was given.)
R - repeating a class

2. Pass/Fail Grading System

Students may choose a pass/fail grading option. Only one course per semester may be graded in this manner, and a counselor’s written approval is required before the student is allowed this option. Counselor approval must be obtained by November 15 for the fall semester and April 15 for the spring semester. For classes less than sixteen weeks in length, a student may obtain a counselor's written approval up to the completion of three-fourths of the class. Specific dates will be determined by the Registrar.

Once the pass/fail grade form has been completed, the student may not change back to the regular grading system. Appeals to this policy should be submitted, in writing, to the Registrar.

The grades earned under this option are:

P - credit earned (not calculated into GPA)
F - no credit (is calculated into GPA)
W - withdrawal

3. Repeating a Class

When a student repeats a class, only the last grade earned will be used in computing the cumulative GPA. Prior to spring 1995, an "R" will replace the earlier grade on the transcript. Beginning spring 1995, the "RP" grade will no longer be used, and the original grade will remain on the transcript with a special notation indicating the grade has been excluded from the cumulative GPA. A "W" cannot be changed to an "R" or removed from the transcript.

4. Grade Points

Grade points are assigned to grades as follows:

Grades - Grade Points Per Semester Hour
A - 4
B - 3
C - 2
D - 1
F - 0
X - 0
W - 0
I - 0
R - 0
P - 0

In calculating grade point averages, the hours with grades "P," "W," "I" and "X" or designated "R" will not be counted as hours attempted. Beginning spring 1995, the "R" grade will no longer be used; however, the original grade and credit hours of a repeated course will be excluded from hours attempted. Courses with grades of "F" will be counted when figuring grade point averages. Grade point averages are figured to the nearest hundredth.

Exceptions to this policy may be found in figuring grade point averages to determine eligibility for specific programs, i.e., financial aid and athletics. Exceptions will be noted in the college catalog and appropriate college publications.

5. Grade Changes and Withdrawal Appeals

Grade changes and withdrawal appeals must be submitted to the Admissions and Records Office within one (1) semester of the student's initial enrollment in the course.

Request for a grade change must be made in writing and approved by the appropriate division administrator.

Withdrawal appeals must be made in writing and submitted to the office of Enrollment Management.

Date of Adoption:
Revised: 1/27/92, 5/26/93, 6/16/94, 8/22/95, 4/16/98, 2/15/01, 11/15/01