Instructions for Electronic Input of Final Grades
- Log in to My JCCC from the JCCC home page (www.jccc.edu) by typing your User Name and password.
- Press the “go” button to enter My JCCC.
- Select the EASI tab.
- Once inside EASI, select “Faculty.”
- Once inside Faculty, select “Final Grades.”
- Select the appropriate term from the pull-down menu and click on “Submit.”
- Select the appropriate class (CRN) from the pull-down menu and click on “Submit.” You will see your class roster.
- Select the appropriate grade from the pull down menu for each student (A, B, C, D, F, or I). If you are assigning an “I” grade, the student should have completed a contract “I” agreement with you. Please be sure to submit this contract to your Division Office by the deadline date.
- Do not change the entry in the grade column if it reads “W” or “X.” Students who have been withdrawn (“W” grade) from your class but are still attending should be directed to the registration desk in the Student Center for assistance. A final grade can not be recorded for the student until a course reinstatement form has been approved. Please email the student’s name, ID#, and final grade as well as the course name and CRN number to Pam McCavana in the Records Office at pmccavan@jccc.edu.
- If the student has earned an “F” grade, make sure to enter their last date of attendance or your last date of contact with the student. Please enter dates in this format “MM/DD/YYYY” (i.e. 12/10/2007). If the date is not entered in the correct format, grades will not be saved when you click on “Submit.” The last date of attendance or contact must be within the start and end dates of the current semester.
- *My JCCC has a 5 minute timeout for inactivity. To avoid timing out and losing the information you entered, click the “Submit” button frequently to save the grades as you enter them.
- If you have more than 25 student names on your roster, click on the button at the bottom of the page (i.e. 25-61) to go to the next page of student names.
- Once you have entered the last of the grades, be sure to click “Submit” again to save the grades.
- After you hit “Submit,” the page will refresh and you should see a message that says, “Congratulations, your grades have been successfully submitted.” If you do not receive this message, please review your entries.
- You may print a copy to keep for your records by hitting the print button on the top browser taskbar.
- Please be sure to log out of My JCCC when you are finished entering grades to help keep grades confidential and secure.
- Grade books must be submitted to your Division Office before you leave for the break. The Records Office may need to contact the division for assistance if a question arises about a student’s grade.
*Note: Remember that MYJCCC has a 5 minute timeout for inactivity! If you have not moved your mouse for 5-minutes, you will be timed out. You will then need to log back in and re-enter the grades you were working on. This 5-minute timeout is for security reasons as we work to keep students records confidential. It is recommended that you click "submit" after every 4-5 entries to avoid losing your date.
Frequently Asked Questions (Troubleshooting Guide)
“My class is not listed when I log in to enter grades.”
Have you selected the correct term?
If the course has more than one instructor of record, are you listed as the primary instructor? Only the primary instructor may enter grades. Contact your Division Office to inquire.
“One of my students is not listed on the final grades list.”
The student may have submitted a name change. Check through your list of students to see if the student is listed under a different last name. Use the student ID number to verify the student’s identity.
The student may be registered in the wrong section or may have been dropped for non-attendance or non-payment. Please email the student’s name, ID #, final grade, and the course name and CRN number to Pam McCavana in the Records Office at pmccavan@jccc.edu.
“There is a student listed on my final grades list who I have never seen in class or who stopped attending earlier in the semester.”
Check to see if the student is in your grade book under a different last name. Name changes that are entered during the semester will be reflected in the final grades list.
If the student truly has stopped attending or has never attended the class, you still must enter a grade for the student. Students have the right to appeal the “F” grade if extenuating circumstances existed that prevented their official withdrawal from the course.
“I try to enter all the grades on the first page of my final grades list, but before I can complete the first page, I am timed out and lose all of the information.”
MY JCCC has a 5 minute timeout for inactivity. To avoid timing out, click “submit” frequently as you enter your grades. You do not have to enter grades for all students on a page before hitting the submit button.
“I have a student who has attended all semester, but they are showing a “withdrawn” registration status and a “W” grade. How do I assign a final grade?
Students who have been withdrawn but are still attending class should be directed to the registration desk in the Student Center for assistance. A grade cannot be assigned for this student until a course reinstatement form has been approved. Please email the student’s name, ID #, and final grade as well as the course name and CRN number to Pam McCavana at pmccavan@jccc.edu.
“I need to change a grade from a previous semester or convert an incomplete grade to a final grade.”
Complete a grade change form in your Division Office. The Division Office will submit the completed form to the Records Office for processing.
Contact Us
If you need technical assistance, please contact 913-469-8500 ext. 4357 (HELP) or ext. 3980. You can also email the help desk at helpdesk@jccc.edu.
If you would like one-on-one assistance, please contact the Ed Tech Center staff at 913-469-3670.
For assistance with questions about individual student records, please contact Pam McCavana in the Records Office at ext. 3642 or Jan Schmitz at ext. 4379.
