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Restriction to Access Policy
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Restriction to Access Policy

The Johnson County Community College Archives is committed to providing access to the original research materials in its possession on equal terms of access. JCCC's archival policies are consistent with the "Code of Ethics for Archivists" and the "ALA-SAA Joint Statement on Access of Original Materials in Libraries, Archives, and manuscript Repositories." The following situations, however, may require that Archives staff restrict access to collections or portions of collections.

  • The JCCC Archives staff may determine that fragile or damaged materials may not be handled. Under these circumstances, the Archives will provide a suitable facsimile for the researcher's use whenever possible. The researcher will be informed that the material he/she is viewing is not original.
  • JCCC Archives staff may refuse access to unprocessed materials by a researcher. This restriction will be applied and enforced consistently. This rule does not preclude the staff from informing the researcher of the general nature of unprocessed material that will be available in the future. Unprocessed collections are normally not available for research since items may end up out of their original order while being used. This does a grave disservice to future researchers and the office/donor from which the materials originated.
  • The College Archives will not permit access to material that are on loan to another institution or that have been temporarily deposited with JCCC unless permission has been granted by that institution to do so. Under these circumstances the College Archives staff will inform the researcher of the nature of this restriction and will provide the name of the lending institution.
  • Further access to JCCC Archives collection will be refused to any researcher who has demonstrated carelessness or deliberated destructiveness resulting in endangerment to preservation and/or safety of the College's materials, or who has violated any of the Archives rules and procedures.
  • The College Archives reserves the right to restrict access to its materials if any researcher refuses to provide acceptable identification at the time of the initial research interview with an Archives staff member. In the case of a request by Internet, the Archives staff member may require written verification of intent and identification from a third party.
  • JCCC Archives staff will inform a researcher if a donor has placed restrictions upon a collection of personal papers due to the nature of the materials. Donor restrictions are not encouraged by the College Archives, but the staff honors those requests when personal papers have been accepted under these conditions.