Satisfactory Academic Progress (SAP) Policy
To establish and maintain eligibility for federal student financial aid at JCCC, you must meet satisfactory academic progress (SAP) standards. Federal regulations require that a student make satisfactory academic progress toward an eligible degree, certificate or transfer program leading to a bachelor’s degree. All students applying for federal financial aid at JCCC for the first time will be eligible for federal aid regardless of previous academic performance or transfer credit hours. All recipients of federal financial aid programs are subject to these standards for renewal of their financial aid eligibility. To comply with this regulation, the following SAP standards have been established.
SAP evaluation will occur at the end of each enrolled semester, including summer. Evaluation is based on cumulative JCCC and transfer credit coursework as appearing on the student’s official academic transcript from accredited institutions. Only credit courses are considered for SAP evaluation. Students not making SAP will be notified via mail and their student email account. (Note: Clock-hour programs are computed as credit hours for SAP purposes.)
Check your SAP status online through your MyJCCC EASI tab.
The SAP standards are evaluated by the following criteria:
1. Cumulative Grade Point Average (GPA)
Students must attain a minimum cumulative GPA based on the total number of credit hours attempted (JCCC and transfer hours are both considered).
Number of Attempted Hours Minimum Cumulative GPA 1-30 1.7 31 or more 2.0
2. Pace (Percentage of Completion)
Students must successfully complete 66% of all credit hours attempted as appearing on their official academic transcripts, up to their program's maximum time frame. This includes all enrollment periods whether or not financial aid was requested or received. The following grades do not affect the cumulative GPA, but will be counted as attempted credit hours, but not completed credit hours; “I” (incomplete). “W” (withdrawn) or “R” (repeated). Self-paced courses that are not completed by the end of the semester in which the student enrolled will be recorded with a grade of “I” until the course is completed. An incomplete course may delay future federal financial aid disbursements until a final letter grade is posted.
Attempted Credit Hours Required Credit Hours Completed 12 8 15 10 18 12 24 16 30 20
3. Maximum Time Frame
The maximum time frame for students to complete their academic program may not exceed 150% of the published length of the program. For example, if the published length of the program is 64 credit hours, the maximum number of attempted credit hours may not exceed 96. After 150% of the published length of the program has been attempted (including JCCC and all transfer credit hours from accredited institutions), students are no longer eligible for federal financial aid. An educational plan may be an option for some students.
4. Zero GPA and Paid Federal Aid
Students who drop all courses, without a “W” and are paid financial aid are automatically placed on financial aid ineligibility status (NSAP). Students may avoid this status by canceling their awarded aid (if it has not been paid) or by repaying all received federal aid when dropping their courses.
Financial Aid Ineligibility Status (NSAP) and Appeals
Students may appeal their NSAP status by completing and submitting a written SAP appeal form to the Financial Aid Office. Forms are available online or in our office and must be submitted with appropriate documentation. The student must meet with an academic counselor and outline all required courses still needed for the student’s academic program, as well as identify the anticipated final semester of attendance at JCCC. Students are only allowed to appeal financial aid eligibility one time. Once an appeal is reviewed by the SAP appeal committee, the decision or recommendation is final and the student will be notified via mail.
- If the appeal is denied, the student will move to exclusion status and must pay for educational costs until SAP standards are met. This denial takes precedence over any previous award notification the student may have received.
- If the appeal is approved, the student’s federal financial aid eligibility will be reinstated. To maintain eligibility, the financial aid probation/academic plan conditions listed below must be met, but might also include additional conditions such as reducing the number of enrolled credit hours or working with a counselor throughout the semester. If the conditions of the student’s appeal and probation requirements are not met during the following term, then the appeal becomes void and the student is placed on federal financial aid exclusion and may not submit an additional appeal.
Financial Aid Probation
Financial aid probation status is granted after students have had an SAP appeal approved. Students on federal financial aid probation are eligible and may continue to receive financial aid funding while in a probation status as long as the following requirements are met:
- Successfully following the academic outline in the student’s appeal up through the final semester listed and/or meet other conditions, if required, as stated in the approval letter.
- Receive a minimum of a 2.0 (C) GPA average for all classes taken in the probation term.
- Successfully complete at least 66% of all courses attempted during the probation term.
- Do not drop all courses without a “W” and receive financial aid.
If a student does not satisfactorily complete the above criteria, the student will be placed on financial aid exclusion and will not receive any federal financial aid until SAP standards are attained. Students denied aid due to exclusion status must take credit courses at their own expense until SAP academic standards are met.
To remove probation status after an appeal is approved; the student must meet minimum GPA AND PACE (percentage of completion) standards AND have attempted fewer than 150% of the published length of the student’s program.
If the student is on Academic Suspension at JCCC, their SAP appeal will not be reviewed until their suspension has been resolved. At that time we will review the appeal for federal financial aid. The Academic Suspension appeal form can be obtained in the Student Success Center.
Students who are close to reaching their maximum time frame and are meeting all other SAP requirements may be notified by the Financial Aid Office to submit an educational plan. The educational plan is an option to avoid financial aid ineligibility due to the maximum time frame requirement. Students will be given a set deadline to turn in the plan; if they choose not to complete the plan then they will go through the SAP process as normal. Completing an educational plan does not guarantee approval as it is reviewed by a committee, just like the appeal.
Students on exclusion status are ineligible to receive federal financial aid at JCCC. If a student previously on exclusion is now meeting SAP standards, the student must contact the JCCC Financial Aid Office in order to have aid eligibility restored.