Individuals are responsible for all activity occurring as a result of the use of their username and password on any system. A user account that becomes compromised could affect the user’s privacy and the privacy of other users.

The use of a single username and password by multiple individuals is prohibited. Passwords should be treated as confidential information. Individuals should not give their password to another person, including IT staff, administrators, superiors, co-workers, friends or family members, under any circumstances. Do not use the “Remember my password” feature on Web sites or applications.

Passwords should not be transmitted electronically over an unencrypted network or via email. Passwords should not be kept in an unsecured written format, either on paper or electronically. If passwords must be kept in written format, they should be stored in a controlled access location. Hardcopy lists of passwords should be stored in a combination safe or other controlled access location. Electronic lists of passwords should be stored in an encrypted file.

The following is a list of common password problems. You should avoid these types of passwords:

• Proper names, especially your name, your pet’s name or any family member’s name.
• Numbers based on personal information. Your address, birth date, Social Security number, VISA credit card number, license plate number or your phone number are examples of bad passwords.
• Passwords that are the same as your login ID or username.
• Words that exist in any dictionary or are publicly known slang or jargon.
• Passwords based on publicly known fictional characters from books or films.
• Information about you that can be easily obtained. Don’t use your make of car, the street you live on or where you graduated.
• Common keyboard patterns like qwerty.
• A password that contains all or part of the previous password.
• A password that is a simple reversal of characters using any of the above examples.
• A password that is too difficult for you to remember and forces you to write it down.

Here are a few guidelines for creating a secure password. Be creative! Try to choose a pattern that has meaning for you, but that no one else can guess.

• Password length should be at least six characters; eight is recommended.
• Mix upper and lower case alphabetic characters and use at least one digit and at least one punctuation character.
• Create an acronym from a phrase. Example: mdhf$34 (My dog has fleas)
• Combine two or more words and substitute numbers for letters. Example: Blu3c@rt (blue cart)
• Use a long word and only use the first six characters. Example Unbrea!89 (Unbreakable)

Following are specific directions for changing passwords:

Network Domain:

• Log into MyJCCC.
• Select the JCCC Applications tab.
• Open the General menu item.
• Select the Network Password Utility option.
• Select the Change My Password option on the right-hand side of your screen.
• Enter your current password in the Current Password field.
• Enter your new password in the New Password field.
• New passwords must be eight or more characters long and contain at least one number (0-9) and one non-alpha-numeric symbol (#,&,*, etc).
• Enter your new password again in the Re-enter New Password field.
• Click the <Save> button to complete.
• Wait 5 minutes.
• The new password will take effect the next time you log in to the network.

Banner:

• Login to MyJCCC.
• Click the “Open a Banner Session” link in the JCCC Links section.

My JCCC:

• Login to MyJCCC, and click the “My Account” link at the top left.
• Enter your Current password.
• Enter your New password, and Confirm password.
• Click the “Save Changes” button.

Time Sheet PIN:

• Login to MyJCCC.
• Select the EASI tab.
• Select the Employee link.
• Select Change Time Sheet PIN.
• Enter your current PIN in the Enter Old PIN field.
• Enter your new PIN in the Enter New PIN field.
• Enter your PIN again in the Re-enter New PIN field.
• Click the Change Pin button.
• Log out of MyJCCC. When you log back into MyJCCC, the new PIN will take effect when you go to enter your time sheet next time.

If you need assistance with computer and password questions, contact the Computer Help Desk, ext. 4357.

Generated IDs

Each college employee has a JCCC-generated ID for his or her own protection.

By using the JCCC ID on forms instead of your Social Security number (SSN), you minimize the chance of your SSN being compromised. Examples of forms where the JCCC ID is appropriate are:

• Travel authorizations
• Report of absence forms
• Expense reimbursement forms
• Key request forms

Many of these forms have been edited to reflect the change to the JCCC ID number. However, many departments are using up old stock. In these cases, you can substitute your JCCC ID in the space marked SSN. Some situations still do require a SSN, such as certain payroll or human resources forms. When in doubt, consult the recipient of the form for direction.

A word of caution: If copies of any forms containing SSNs are still being stored in your department, they must be stored responsibly. In some cases they don’t need to be kept at all; always consult your departmental records retention policy. In those cases where the documents are to be discarded, even if the form itself isn’t of a confidential nature, the SSN is. Any documents containing SSNs should be securely shredded.

"Finally, if you don’t remember your JCCC ID, login to MyJCCC and look in the DetailSchedule section.  Your 6-digit ID is in parenthesis there."

"How can someone steal your identity? Identity theft occurs when someone uses your personal information such as your name, Social Security number, credit card number or other identifying information, without your permission to commit fraud or other crimes.

"Identity theft is a serious crime. People whose identities have been stolen can spend months or years - and their hard-earned money - cleaning up the mess thieves have made of their good name and credit record. In the meantime, victims may lose job opportunities, be refused loans, education, housing or cars, or even get arrested for crimes they didn't commit."