Password Requirements and Guidelines

Individuals are responsible for all activity occurring as a result of the use of their username and password on any system. A user account that becomes compromised could affect the user’s privacy and the privacy of other users.

The use of a single username and password by multiple individuals is prohibited. Passwords should be treated as confidential information. Individuals should not give their password to another person, including IT staff, administrators, superiors, co-workers, friends or family members, under any circumstances. Do not use the "Remember my password" feature on Web sites or applications.

Passwords should not be transmitted electronically over an unencrypted network or via email. Passwords should not be kept in an unsecured written format, either on paper or electronically. If passwords must be kept in written format, they should be stored in a controlled access location. Hardcopy lists of passwords should be stored in a combination safe or other controlled access location. Electronic lists of passwords should be stored in an encrypted file.

The following is a list of common password problems. You should avoid these types of passwords:

  • Proper names, especially your name, your pet’s name or any family member’s name.
  • Numbers based on personal information. Your address, birth date, Social Security number, VISA credit card number, license plate number or your phone number are examples of bad passwords.
  • Passwords that are the same as your login ID or username.
  • Words that exist in any dictionary or are publicly known slang or jargon.
  • Passwords based on publicly known fictional characters from books or films.
  • Information about you that can be easily obtained. Don't use your make of car, the street you live on or where you graduated.
  • Common keyboard patterns like qwerty.
  • A password that contains all or part of the previous password.
  • A password that is a simple reversal of characters using any of the above examples.
  • A password that is too difficult for you to remember and forces you to write it down.

Your new password must meet the following requirements:

  • At least 8 characters long
  • Contain one capital letter
  • Contain one number
  • Must not contain part of your username, first name or last name
  • Must contain one of the following symbols _ ! % * ? Use a long word and only use the first six characters.

For specific directions regarding changing your password, first time, and returning students, visit

If you need assistance with computer and password questions, contact the Help Desk at 913-469-8500, ext. 4357.

Technical Problems?

If you're experiencing technical problems with hardware, software or the network, contact the Help Desk.