Narrative
  • Along with monthly budget reports emailed to campus budget administrators, the College has expanded the use of online budget transfers through the Banner system, which supports more efficient budget adjustments in a paperless manner, replacing the existing labor intensive, paper-driven process. 
  • The Facilities Master Plan process discussed in subcategory 5-2 will result in improvements to operational effectiveness, as the College will be able to analyze current facility use and apply appropriate guidelines to identify the amount of classroom, laboratory, office, library, student center, recreation, and other space needed in the future.
  • Campus infrastructure improvements made possible through bond financing will enhance the operational effectiveness of campus facilities. The majority of the improvements will be implemented during 2016–2017 and include energy conservation measures such as lighting upgrades and office motion sensors, heating, ventilation and air conditioning equipment, masonry, roofing, and window replacements intended to extend the useful life of campus buildings and ensure comfort and functionality of occupants.
  • A Change Management Board was created to manage changes, and IS stakeholder meetings were started to review project status and resource utilization. A Technology Governance structure has also been established and provides a framework for how technology decisions will be made to ensure the right people are involved in various decisions.
  • In Fall 2015, the College expanded its emergency preparedness to include the JCCC (RAVE) Guardian mobile application. The app can be downloaded to a phone or tablet and enables one-touch dialing for JCCC Police and off-campus 911 as well as two-way communication via text messaging with JCCC Police. In addition, ongoing emergency preparedness and security efforts identified the need for the current closed-circuit security cameras to be upgraded from analog to digital technology and that approximately 130 cameras should be added to the existing supply of 348. Through planning and budgeting efforts for the 2016–2017 budget development cycle, funding totaling $500,000 was identified for this initiative, an estimated two-year project with the majority of the work planned for 2017. 
  • The President’s Cabinet will continue to improve its processes to align resources strategically. Assisted by efforts such as Academic Program Review, Administrative and Service Area Reviews, and Activity-Based Costing, the Cabinet will look for ways to utilize this data in its annual planning and budgeting activities.
Evidence
File  IT Governance Model Proposal