Meetings of the Board Operating Procedure 112.00
Series: 100 Board of Trustees
Section: Meetings of the Board
Cross-Reference: Meetings of the Board Policy 112.00
The following procedure is enacted in accordance with Board Policy 112.00-Meetings of the Board, to establish guidelines for Board members to call a special meeting as provided in Board Policy 112.00(3) Special Meetings.
It is the intent of the Board of Trustees to comply with the provisions of the Kansas Open Meetings Act (KOMA) when conducting any business of the Board. In that the KOMA does not prevent discussion via email or phone calls from being conducted on purely procedural issues like scheduling of meetings, arranging times and locations of meetings, discussing availability for meetings, items to be placed on the agenda or other “procedural” issues, Board Policy permits a special meeting to be called by a majority of the members of the Board. When communicating for purposes of calling a special meeting, Board members must avoid the appearance of impropriety and therefore shall not discuss substantive issues which will ultimately require a vote of the Board.
A Board member wishing to call a special meeting of the Board may contact the Board chair to request such special meeting. If the chair declines the Board member’s request, or if the Board member chooses to contact other Board members directly, the Board member making the request for special meeting may communicate with the other Board members only to specify the request for a special meeting and to identify the topic of the special meeting. A responding Board member may only provide a ‘Yes’ or ‘No’ reply to the meeting request. No discussion on the issue or merits of the topic may take place during this communication.
If the Board member requesting a special meeting receives a majority ‘Yes’ reply, he/she shall notify the college President of the names of the Board members agreeing to request a special meeting, and the President shall prepare and distribute the agenda and meeting notice as required by college policy and state law.
Signature on File in Policy Office