Skip to main content

Code of Ethics Policy 114.02

Johnson County Community College
Series: 100 Board of Trustees
Section: Duties and Responsibilities of the Board

Purpose: Johnson County Community College believes in the importance of transparency in leadership and public confidence in the integrity of its Board and employees. While the College acknowledges that its leaders may be involved in the affairs of other organizations, it remains crucial to address even the appearance of a conflict of interest.  It is with these thoughts in mind that the Board of Trustees has adopted this Code of Ethics.
 
Scope: This Policy applies to each member of the Board of Trustees and to the following College officers (“Designated Officers”):
  • President
  • Executive Vice Presidents
  • Vice Presidents
  • Associate Vice Presidents
  • Executive Directors
  • Directors with significant oversight of purchasing and/or contracting

All other employees are subject to the Conflict of Interest Policy 431.00.

Definitions:

“Conflict of Interest” - An actual Conflict of Interest occurs when financial or personal considerations compromise an individual’s objectivity, professional judgment, professional integrity and/or ability to perform his/her responsibilities for the College. A perceived or potential Conflict of Interest can occur when, although there is no actual Conflict of Interest, the circumstances are such that a reasonable person might question whether a decision maker is biased in carrying out his/her professional responsibilities for the College. The following non-exclusive list provides examples of situations that often give rise to an actual or potential Conflict of Interest.

  • A Trustee or Designated Officer:
    • Has an ownership interest in an entity with which the College does business
    • Receives significant salary or other compensation from an entity/individual with which/whom the College does business;
    • Receives personal gifts or individual discounts from an entity/individual with which/whom the College does business;
    • Is an officer, director or other key decision maker for an entity with which the College does business;
    • Receives significant commissions or fees as part of an outside business from a customer/client with which the College also does business; or
Has a Family Member who fits into one of the categories described above.
 
“Family Member” – For the purposes of this Policy and the Disclosure Form for Trustees and Designated Officers, a Family Member includes a spouse, parent, sibling, child or any other relative that resides in the same household as the Trustee or Designated Officer.

1. Fiduciary Responsibilities: Trustees and Designated Officers serve the public trust and have a clear obligation to fulfill their responsibilities in a manner consistent with this fact. All decisions of the Board and recommendations made by these Designated Officers are to be made solely on the basis of a desire to promote the best interest of the College and the public good. The College's integrity must be protected and advanced at all times.

2. Disclosure of Substantial Interests: Although most potential Conflicts of Interest are and will be deemed inconsequential, in the interest of avoiding a perceived Conflict of Interest, Trustees and Designated Officers are responsible for disclosing substantial interests (as defined in the Disclosure Form) that may appear to create a Conflict of Interest for the College.

a. All Trustees and Designated Officers are required to annually review this Code of Ethics and complete the Disclosure Form for Trustees and Designated Officers identifying any substantial interests in other organizations and other potential Conflicts of Interest, as set forth in the Form. This Form must be completed and filed with the Chair and Secretary of the Board after April 15 and before April 30 each year. New Trustees and Designated Officers must file the disclosure form within 15 days of taking office if appointment or election to the position occurs after April 30.

b. If a Trustee or Designated Officer is uncertain whether to disclose a particular interest or relationship, he/she should keep in mind the purpose of this Code of Ethics, and consult the Office of General Counsel, if necessary.

c. Trustees and Designated Officers have an ongoing responsibility to timely update the Disclosure Form during the year upon the development of a new substantial interest or potential Conflict of Interest.

d. Disclosure Forms are subject to public inspection.

3. Restraint on Participation: If a Trustee or Designated Officer has an actual or material perceived Conflict of Interest, that individual shall refrain from unduly influencing the College’s decision making process with respect to that item of business.  Specifically, the individual must refrain from all of the following acts:  (a) participating in related Board discussions, (b) making recommendations, (c) negotiating terms or contractual provisions and (d) voting on that item.  In certain circumstances, the Trustee or Designated Officer may be asked to leave, as determined by the Board Chair (or Vice Chair if the Chair has the actual or material perceived Conflict of Interest), while the item of business is discussed, negotiated and/or taken to a vote.

4. Ineligibility for Employment: In accordance with Kansas Statute 71-1403(d), no member of the Board of Trustees shall be an employee of the College.

5. Violations: A Trustee found to be in violation of this Code of Ethics may be subject to a Resolution of Censure. A Designated Officer found to be in violation of this Code of Ethics may be subject to discipline, up to and including termination of employment.


Date of Adoption: 05/26/1993
Revised: 10/03/1996, 10/21/2004, 07/14/2005, 08/08/2006, 02/24/2010, 01/18/2018