Board Approval and Competitive Requirements Policy 215.02
Series: 200 Administrative Service
Section: Purchasing and Contracts
When procuring products or services, the following dollar thresholds, based on the estimated total transaction amount, shall serve as the guidelines for the requirements of competition and for the board's approval prior to committing the college. Exceptions to the requirements for seeking competitive solicitations are defined in Policy 215.04.
- $0 - $4,999.99 - Selection of supplier may be made by unrestricted open-market processes. Quotations may or may not be solicited, as determined by the executive director of Procurement Services.
- $5,000 - $24,999.99 - Quotations will normally be obtained from three (3) or more qualified sources of supply.
- $25,000 and Up - Competitive sealed bids or Requests for Proposals for the procurement of products or services shall be solicited from at least three (3) qualified sources of supply and such bids shall be advertised in college approved newspaper(s) at least three (3) days prior to the scheduled bid opening if the estimated cost is between $25,000 and $50,000 and at least ten (10) days prior to the scheduled bid opening if the estimated cost exceeds $50,000.
- $100,000 and Up - After appropriate administrative evaluation for the purchase of products and/or services, a recommendation for approval shall be submitted to the Board of Trustees prior to the issuance of an order or execution of a contract or agreement.
Purchases exceeding $25,000 that are exceptions to this policy and are defined in Policy 215.04 shall be approved by the president. Any purchases exceeding $25,000 that are exceptions to this policy and are defined in Policy 215.04 shall be reported by the president to the Management Committee.
For procurements less than $25,000, the executive director of Procurement Services may select a vendor without three (3) or more qualified suppliers being verified if recent purchase information or cooperative purchasing plans or agreements provide assurance of competitiveness.
Revised: 07/01/1988, 07/10/1989, 07/02/1992, 06/22/1992, 03/03/1994, 06/20/2002, 09/15/2005, 09/18/2008, 07/19/2012