Schedule of Program Review


Who Participates

All credit academic programs and instructional support units that offer any of the following are included in the processes of program review, planning and development:

  • Courses or sequence of courses designed to prepare students for employment in a specific field leading to an Associate of Applied Science Degree (AAS) or academic Certificate at JCCC;
  • Courses or sequence of courses designed to fulfill general education degree requirements at JCCC leading to an Associate of Arts; Associate of Science; or Associate of General Studies;
  • Courses or sequence of courses designed to support the JCCC career and technical education curriculum;
  • Courses or sequence of courses designed to support broad goals related to JCCC's mission (examples include: Adult Basic Education; ESL; Remedial/Developmental Education);
  • Courses or sequence of courses designed to fulfill transfer degree requirements at partnering colleges and universities;
  • Instructional activities that directly support students and the delivery of instruction but not expressly teaching activities (Examples include: Model UN, Debate);
  • Non-instructional activities that directly support students and the delivery of instruction. (Examples include: Learning & Tutoring Centers; Library; Educational Technology Center; Distance Learning).

Three Year Cycle

The Comprehensive Academic Program Review is completed by programs every three years. During the intervening years, on an annual basis, programs will complete an abbreviated version of this process with the focus on student success and program innovation.  This annual process is called the Annual Planning and Development process. To determine is you are in the annual or comprehensive cycle, contact the dean of the division or the Office of Outcomes Assessment.

Deadlines within the Academic Year

August/September

Program Faculty:

  • Attend training on Comprehensive Program Review and/or Annual Planning and Development
  • Receive updated data from IR
  • Review and Discuss the Summative Assessments of the previous year’s process with the Dean
  • Review requirements for completion of the Xitracs sections and request additional data as needed to complete
  • Determine work teams and/or strategies and deadlines to complete the Program Review, Planning and Development processes

September/October

Program Faculty

  • Continue review, discussions and work on completing required sections.
  • As applicable, complete the Curriculum and/or Program Inventory Management (CIM/PIM) through the "Dean’s step" approval for new, modified or deactivated curriculum. Deadline for this step is October 1. Contact the Curriculum Office at curriculum@jccc.edu for assistance.

Program Faculty/Division Dean/VPAA:

  • Maintain open and frequent discussion, as needed.

October/November

Program Faculty:

  • Continue work and provide opportunities for program faculty review and refinement of Program Planning or Review drafts within Xitracs.
  • Maintain open and frequent discussion with the Dean, PRC, PRC Division Representative and/or Vice President of Academic Affairs, as needed.
  • By November 30, finalize submissions within Xitracs.

Program Faculty/Division Dean/VPAA:

  • Maintain open and frequent discussion, as needed.

December/January

Dean:

  • Review and clarify preliminary program planning and development proposals.
  • Draft prioritized Division initiatives & budget proposals for next FY.
  • Update program on Division prioritized initiatives and budget proposals for next FY.