Vacation & Personal Leave


Vacation accrual will be on a monthly basis. In determining the accrual of vacation time, the fifteenth (15th) day of the month will be considered the vesting date. An eligible employee beginning on or before the fifteenth (15th) day of the month will be granted accrual for that month, and an employee beginning after the fifteenth (15th) will not. An employee separating from employment on or after the fifteenth (15th) day of the month will be granted accrual for that month, and an employee separating before the fifteenth (15th) will not.

An employee changing assignment within the college or whose position is reclassified may take accrued vacation to which he/she is entitled by prior service. For purposes of determining the rate of accrual after reassignment or reclassification, the classification of the new or reclassified assignment and the number of months of service since the original date of full-time hire shall be used.

All full-time regular employees whose positions are not included within the bargaining unit will accrue paid vacation time as indicated below by staff classification:

1. Full-time regular 12-month employees paid on the basis of hours worked shall accrue vacation time on a monthly basis according to the following schedule.

a. 0-5 years full-time employment 96 hours per year worked (8 hours/month); 6-7 years full-time employment 120 hours per year worked (10 hours/month); 8-9 years full-time employment 144 hours per year worked (12 hours/month); 10-14 years full-time employment 160 hours per year worked (13.34 hours/month); 15-19 years full-time employment 176 hours per year worked (14.67 hours/month); 20+ years full-time employment 192 hours per year worked (16 hours/month)

b. Hourly full-time employees working on a nine (9) or ten (10) month basis shall receive benefits monthly for the actual months worked. For the purpose of interpreting accrual rates in this policy, nine (9) or ten (10) months, whichever is applicable, shall be considered one year.

2. Full-time regular salaried employees shall accrue vacation time on a monthly basis according to the following schedule.

0-9 years full-time employment 144 hours per year worked (12 hours/month); 10-14 years full-time employment 160 hours per year worked (13.34 hours/month); 15-19 years full-time employment 176 hours year worked (14.67 hours/month); 20+ years full-time employment 192 hours per year worked (16 hours/month)

An employee may accumulate up to 288 hours of vacation through the first nine (9) years of service; 304 hours of vacation from ten (10) through fourteen (14) years of service; 320 hours of vacation from fifteen (15) through nineteen (19) years of service; and 336 hours of vacation for twenty (20) years of service and over. Any hours of vacation accumulated in excess of these amounts will be forfeited, except that, exceptions to these limits shall be at the discretion of the president, who may stipulate conditions for any hours accumulated in excess of these limits.

Vacation time must be scheduled with and approved by the appropriate supervisor according to procedures established and maintained through the Office of Human Resources. Vacation time may not be taken in advance of actual accrual. Holidays occurring within the period of approved vacation shall not be charged against vacation time. Once the approved vacation leave commences, this may not be changed to other leave time at a later date.

A separating employee will be paid for unused accrued vacation time up to the accrual limit at the current rate of pay at the time of separation, or as may be provided in an approved exception. Such compensation shall be in one settlement.

An eligible full-time regular employee shall receive two days (a day being eight (8) straight time hours) of personal leave per fiscal year. Use of these days must be scheduled with the supervisor according to procedures established through the Office of Human Resources. Personal days are non-cumulative and must be taken in the fiscal year in which they are granted. Separating employees shall not be reimbursed for personal days not taken.

Vacation and Personal Leave for eligible full-time members of the bargaining unit are detailed in the Master Agreement between The Johnson County Community College Board of Trustees and The Johnson County Community College Faculty Association found here Master Agreement – PDF.