Tuition Reimbursement & Educational Assistance


The college offers employees a wide array of tuition reimbursement opportunities depending on employment status. In some cases, dependents may also be eligible to receive assistance.

Please review the information below to determine which benefits may be available to you.

1. JCCC Credit Courses for Full-Time Regular Employees and Their Dependents

A full-time regular employee and their eligible dependents can be reimbursed for the amount of out-of-pocket (i.e., amounts not reimbursed by grants or scholarships) tuition and fees for credit courses taken at Johnson County Community College provided all the following provisions are met:

  1. The employee must be employed in a full-time regular position at the college on the first day and the last day of the class, and
  2. The course must be successfully completed meaning that a grade of "C" or better is attained in the course or "pass" in a pass/fail course.

The employee shall be responsible to schedule class and class preparation time, with the concurrence of their immediate supervisor, in such a way that it does not interfere with working hours or job performance. Tuition reimbursement shall not be allowed for audit courses, APL, CLEP, GED, or similar courses; the college will, however, waive the fee to apply for advanced credit. An eligible dependent for purposes of this benefit is defined as a spouse or any dependent that is currently claimed for federal tax reporting.

In order to receive tuition/fees reimbursement, the employee must submit to the Office of Human Resources the approved Request for Reimbursement form within one calendar year from the beginning of the semester in which the class was completed. The reimbursement request must contain a copy of appropriately marked paid receipts, and a copy of a grade report showing successful completion of the course(s). The cost of books, supplies, tools, and other related educational expenses are not eligible for reimbursement.

The amount of tuition reimbursement will be assessed at the Johnson County resident rate. You can check your residency status with the Admissions Office 913-469-8500 ext. 3731.

This benefit is intended to comply with the provisions of Internal Revenue Code Section 117(d) and the regulations thereunder.

2. JCCC Credit Courses for Eligible Retiree and Their Dependents

An eligible retiree and their dependents will be reimbursed for the amount of out-of-pocket (i.e., amounts not reimbursed by grants or scholarships) tuition and fees for a credit course taken at Johnson County Community College upon successful completion of the course. Successful completion shall be defined as a grade of "C" or better in the course(s) or "pass" in a "pass/fail" course. Tuition reimbursement shall not be allowed for audit courses, APL, CLEP, GED or similar courses. For the purposes of this tuition reimbursement benefit, an eligible retiree shall be defined as an individual who is retired from the college and who met the full benefit eligibility requirements with the Kansas Public Employees Retirement System (KPERS) with a minimum of ten (10) years of full-time service at the college when they retired. An eligible dependent for purposes of this benefit is defined as a spouse or any dependent that is currently claimed for federal tax reporting.

The amount of tuition reimbursement will be assessed at the Johnson County resident rate. You can check your residency status with the Admissions Office 913-469-8500 ext. 3731.

In order to receive tuition/fees reimbursement, the retiree must submit to the Office of Human Resources the approved Request for Reimbursement form within one calendar year from the beginning of the semester in which the class was completed.

This benefit is intended to comply with the provisions of Internal Revenue Code Section 117(d) and the regulations thereunder.

3. JCCC Non-Credit Courses

Regular course fees will be waived (not reimbursed) for a full-time or part-time regular employee who enrolls in an eligible non-credit program at Johnson County Community College on a space available basis. The employee shall be responsible to schedule class and class preparation time, with the concurrence of the immediate supervisor, in such a way that it does not interfere with working hours or job performance. The employee shall also be responsible for the purchase of books and supplies for each non-credit course.

Regular course fees will be waived for an eligible retiree who enrolls in a non-credit program(s) at Johnson County Community College on a space available basis. For the purposes of this tuition reimbursement benefit, an eligible retiree shall be defined as an individual who met the full benefit eligibility requirements with the Kansas Public Employees Retirement System (KPERS) with a minimum of ten (10) years of full-time service at the college when they retired. The retiree shall be responsible for the purchase of books and supplies for each non-credit course.

This benefit is intended to comply with the provisions of Internal Revenue Code Section 117(d) and the regulations thereunder.

4. JCCC Courses Taken at College Request

If an employee enrolls in a credit or non-credit program at Johnson County Community College at the specific written request of the branch administrator, they shall be reimbursed for tuition, books, supplies and fees, and further, class time and reasonable class preparation time will be considered as time worked.

The amount of tuition reimbursement will be assessed at the Johnson County resident rate. You can check your residency status with the Admissions Office 913-469-8500 ext. 3731.

This benefit is intended to comply with the provisions of Internal Revenue Code Section 117(d) and the regulations thereunder.

5. JCCC Credit Courses for Eligible Adjunct Instructors and Their Dependents

Adjunct instructors who have completed teaching or working two semesters at the college and their eligible dependents are eligible for tuition reimbursement credits to reimburse the amount of out-of-pocket (i.e., amounts not reimbursed by grants or scholarships) tuition and fees for credit courses taken at Johnson County Community College as follows:

  • If instructor paid by credit hour: Tuition reimbursement credits are determined by adding credit hours taught for the semester in which reimbursement is requested plus the two prior semesters. One credit hour = one tuition reimbursement credit
  • If instructor paid by contact hour: Tuition reimbursement credits are determined by adding contact hours taught for the semester in which reimbursement is requested plus the two prior semesters. The total of all three semesters’ contact hours is divided by 30 to determine credit hours worked. One credit hour = one tuition reimbursement credit

Tuition reimbursement credits may be used for up to one year from the beginning of the semester in which they were earned. Coursework must be successfully completed and reimbursement requested within one calendar year from the beginning of the semester in which tuition reimbursement credits are earned. Successful completion shall be defined as a grade of "C" or better in the course(s) or "pass" in a pass/fail course. Tuition reimbursement credits shall not accrue beyond this one year and are not convertible to cash or other benefits. Tuition reimbursement may only be requested by an adjunct instructor who has taught a minimum of two semesters prior to seeking tuition reimbursement and who during semesters in which they are actively employed as an adjunct instructor at the college teach from the first day through the last day of the class. An eligible dependent for purposes of this benefit is defined as a spouse or any dependent that is currently claimed for federal tax reporting.

The amount of tuition reimbursement will be assessed at the Johnson County resident rate. You can check your residency status with the Admissions Office 913-469-8500 ext. 3731.

In order to receive tuition/fees reimbursement, the adjunct instructor must submit to the Office of Human Resources the approved Request for Reimbursement form within one calendar year from the beginning of the semester in which the class was completed.

This benefit is intended to comply with the provisions of Internal Revenue Code Section 117(d) and the regulations thereunder.

6. Educational Assistance Plan: Non-JCCC Credit Courses for Full-Time Regular Employee

A full-time regular, non-bargaining unit employee will be reimbursed for 50% of the amount of out-of-pocket (i.e., amounts not reimbursed by grants or scholarships) tuition and student/campus fees, up to a maximum of $1,000.00 per semester or $3,000 per year, for credit courses (excluding courses involving sports, games or hobbies which involve the use of athletic facilities or equipment and/or are recreational in nature) taken at an accredited college or university upon successful completion of the credit course(s) provided all the following provisions are met:

  1. The employee must be employed in a full-time regular position at the college on the first day and last day of the class, and
  2. The request for reimbursement must be submitted to and approved by the employee’s immediate supervisor prior to course enrollment. The employee’s supervisor must certify that the course is related to the employee’s current college position or is designed to enhance the employee’s future job performance, and
  3. The course must be successfully completed meaning that a grade of "C" or better is attained in the course or "pass" in a pass/fail course.

The employee shall be responsible to schedule class and class preparation time, with the concurrence of their immediate supervisor, in such a way that it does not interfere with working hours or job performance. Tuition reimbursement shall not be allowed for withdrawals, audit courses, APL, CLEP, GED, or similar courses. An exception to the maximum amount reimbursed under this policy may be made, upon authorization of the president, for employees attending classes while on approved, paid college leave.

In order to receive tuition/fees reimbursement, the employee must submit to the Office of Human Resources the approved Request for Reimbursement form within one calendar year from the beginning of the semester in which the class was completed. The reimbursement request must contain a copy of appropriately marked paid receipts, and a copy of a grade report showing successful completion of the course(s). The cost of books, supplies, tools, and other related educational expenses are not eligible for reimbursement.

This benefit is intended to comply with the provisions of Internal Revenue Code Section 127 and the regulations thereunder.

7.  Tuition Reimbursement for College Now Instructors

College Now instructors who have completed teaching or working two semesters at the college and their eligible dependents are eligible for tuition reimbursement credits to reimburse the amount of out-of-pocket (i.e., amounts not reimbursed by grants or scholarships) tuition and fees for credit courses taken at Johnson County Community College, upon successful completion of the course Successful completion shall be defined as a grade of "C" or better in the course or "pass" in a pass/fail course. Incompletes are not eligible for reimbursement. Tuition reimbursement credits are determined by adding credit hours taught in the College Now Program; one credit hour = one tuition reimbursement credit. Tuition reimbursement shall not be allowed for audit courses, withdrawals, non-credits, incompletes, APL, CLEP, GED, or similar courses.

Tuition reimbursement may only be requested by a College Now instructor during semesters in which they are actively teaching as a College Now instructor from the first day through the last day of the class. There will be no summer school reimbursement unless the College Now instructor is an adjunct instructor at JCCC during the summer. An eligible dependent for purposes of this policy is defined as a spouse or any dependent that is currently claimed for federal tax reporting.

In order to receive tuition reimbursement, the College Now instructor must submit a reimbursement request form within one calendar year from the beginning of the semester in which the class was completed. The reimbursement request must contain a copy of appropriately marked paid receipts, and a copy of a grade report showing successful completion of the course(s). The cost of books, supplies, tools, and other related educational expenses are not eligible for reimbursement.

The amount of tuition reimbursement will be assessed at the Johnson County resident rate. You may check your residency status with the Admissions Office 913-469-8500 ext. 3731.

If you have questions concerning the College Now program you may call 913-469-2750.

8.  FORMS

The following form Full-time Employee and Part-time Credit Instructor Application for Tuition Reimbursement for JCCC Classes – PDF is available for a member to use to request tuition reimbursement. A completed request form should be returned to the Office of Human Resources.

The following form Full-time Employee Application for Non-JCCC Credit Classes – PDF is available for a member to use to request educational assistance reimbursement. A completed request form should be returned to the Office of Human Resources.

The following form Instructions for JCCC Classes - Tuition Reimbursement Receipts and Grades – PDF is available for a member to use to request College Now reimbursement.